Program Coordinator IV

Program Coordinator IV (NS) — Agency Dept of Transportation Division State Hwy Administrator, Div of Hwys

Position Number: , Grade: NC14

It’s the mission of the NC Department of Transportation to connect people, products and places safely and efficiently with customer focus, accountability, and environmental sensitivity to enhance the economy and vitality of North Carolina. We encourage you to consider joining NCDOT where our work not only serves the citizens of North Carolina but has an impact on our world through all modes of transportation.

Coordinates the Shop Equipment and Tool Replacement program. Works with the Equipment Depot Superintendent, and the 14 Division Area Equipment Superintendents to help determine shop equipment needs and procure new or replacement equipment for the shops. Develop and updates program timelines to ensure activities remain on schedule and within budget. Works directly with vendors to obtain quotes and enter in requisitions for shop equipment.

Works with NCDOT Purchasing and State Purchase & Contract to establish contracts as needed for shop equipment procurements. Reviews vendor performance, analyzes purchasing options, and recommends cost effective solutions. Analyze program and fleet data and prepare reports that support planning, budgeting, and operational decisions. Includes evaluation of equipment needs, lifecycle data, utilization, repair, operational costs, and readiness metrics. Prepares recurring and special purpose reports to support program planning, budgeting, and management decisions.

Oversee the equipment and small tool inventories of the shops at the Equipment Depot, perform spot checks of small tool inventories and assist with managing the annual shop equipment and small tool inventories. Provides guidance on equipment requests, procurement requirements, documentation procedures, and program timelines. Ensure all equipment received is accurately captured in required documentation to support timely invoice payment.

Supports cross unit coordination to ensure program alignment with operational needs. Administer the Fleet Vendor Loyalty Program. Specifically, the Ford Pro Parts Loyalty Rewards (PLR) system, to maximize financial earn backs and volume rebates. Track and reconcile bi-annual purchasing data against Fleet Identification Numbers to guarantee 100% recapture of eligible rebate funds. Reinvest recovered loyalty funds strategically into shop budget to procure specialized tools, shop equipment, and inventory.

Other duties as assigned.

• Knowledge of the State Procurement Process and applicable purchasing rules and regulations
• Demonstrated ability to analyze programs and fleet data and prepare reports that support planning, budgeting, and operational decisions
• Demonstrated ability to communicate with personnel such as with Area Equipment Superintendents, vendors, Purchasing, and internal business units
• Demonstrated ability to manage multiple tasks, meet deadlines, and ensure project activities stay on schedule and within budget
• Demonstrated ability to establish and maintain effective working relationships with internal and external customers

NC14/$52,592-$92,036

Bachelor’s degree from an appropriately accredited institution and three (3) years of experience in the program related to the area of assignment; or an equivalent combination of education and experience. It is important that your application includes all your relevant education and work experience and that you answer all questions associated with the application.

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.

All job postings close at 11:59 pm the night before the End Date on the posting.

Permanent, temporary, and time-limited state government jobs can be found from the mountains to the coast.