Support Specialist III; Police

Overview

The City of Greenville is looking for a Staff Support Specialist III to provide administrative support to the Police department. The position will be responsible for coordinating secretarial/clerical operations and performing various administrative activities.

• Operates a computer and a variety of office equipment incidental to administrative support duties;
• Creates and maintains filing system;
• Accesses records through a computer system and follows up with proper personnel and/or supervisor;
• Responds to sensitive requests for information and assistance;
• Composes, types, updates, and distributes correspondence on behalf of the Bureau Commander and other personnel;
• Answers phone and responds to inquiries and direct calls to the appropriate personnel;
• Maintains and distributes office supplies; monitors supplies and equipment inventory and makes purchases as required;
• Maintains and updates records of expenditures; reconciles monthly credit card statements for assigned personnel;
• Maintains, updates, and distributes rosters, schedules, and various lists;
• Coordinates logistics for transfers within the Police Department;
• Prepares work requests, as well as IT and telephone requests, and follows up as needed;
• Coordinates daily time and payroll recordkeeping for the Police Department;
• Completes Personnel Action Forms for the Police Department;
• Completes payroll for the appropriate Bureau;
• Performs other duties as assigned.

• High school diploma or GED (Associate's degree in secretarial science, business administration, or a related field preferred); AND
• Three years of secretarial and administrative experience.

Knowledge of:

• office practices and procedures;
• format and organization of letters, reports, and other business correspondence;
• vocabulary, English, spelling, and arithmetic.

Skill in:

• the operation of assigned office equipment, including computer equipment and various software packages.

Ability to:

• understand and follow oral and written instructions;
• communicate effectively verbally and in writing;
• read and compare words and numbers carefully and accurately;
• maintain clerical records and to compile reports from such records;
• type accurately at an average rate of speed;
• record and transcribe meeting minutes;
• establish and maintain good working relationships with other employees and the general public.

• FLSA Status: Non-Exempt
• Notary Public is highly preferred but not required. Must obtain a notary within six (6) months of employment.
• Must currently possess a valid driver's license issued by N.C. (
  
  Note:
  
  A valid driver's license is a current driver's license that is not revoked, suspended, or subject to limited restoration or conditional operation privileges).
• Eligible candidates must submit to an interview process, background checks, and drug screen.
• Candidates who do not successfully complete the selection process are eligible to reapply for other City job vacancies.
• The selection process typically is completed within one to three months.
• Applications will be reviewed after posting is closed.