Senior Administrative Assistant; Engineering

The purpose of this position is to perform responsible administrative and secretarial support for the Engineering department. This is accomplished by preparing invoices for payment, contracts and purchase orders; maintaining department calendar; ensuring plans, budget documents, and agenda items are prepared for review; serves on boards as required; and performs other duties as assigned.

• Maintains calendar for the director and division heads; schedules monthly meetings; and ensures meetings are attended by proper personnel.
• Maintains engineering records; processes incoming plans; purchases supplies; and coordinates internal and external meetings.
• inputs invoices for payments; enters contracts, purchases orders, and expense claims; and assists with budget preparation entries.
• Enters and maintains Engineering Department Payroll.
• Maintains disaster records associated with labor, materials, and equipment for submittal to FEMA.

• An associate's degree or higher in business administration or a closely related field; and
• Over three years of progressively responsible experience in office administration and/or providing administrative support to management staff.

• Modern office practices, procedures, and methods, including the principles and procedures in creating and maintaining filing systems.
• Proper Business English, spelling, and grammar.
• Customer service principles and techniques.

• The operation of assigned office equipment, including computers and various software packages.
• Communicating effectively to convey information.

• Maintain the confidentiality of personnel information.
• Work accurately with close attention to detail.
• Work independently within established procedures.
• Communicate verbally with customers in a face-to-face setting or by telephone, answering questions and handling issues with tact and courtesy.
• Work cooperatively with City officials, other employees, and the general public.

• Valid Driver's License
• Notary Public Commission required within 90 days of hire