Accounting Assistant

About Us

High Spirits Hospitality is the parent company to Liquid Catering, Events at Judson Mill, The 405, Bravo1 Protection, and High Spirits Overnight. We are a growing business with a history dating back to 2011, employing 40 full-time and 150+ part-time staff and serving 600–800 events per year. We aim to provide exceptional customer service and build a remarkable team culture for our employees.

Our Values:

• Radically Inclusive
• Embracing Individuality
• Making Life Fun
• Active Learners
• Responsible Citizens
• Keepin  It Real
• Ahead of the Curve
• Bold
• Leading with Heart
• Exceeding Expectations Everyday

Supports the company’s financial operations through daily bookkeeping, month-end reconciliation, reporting, and administrative support to ensure accurate, timely, and efficient financial processes.

• Perform daily bookkeeping tasks, including entering bills, client payments, and expenses into Quick Books, ensuring accuracy and completeness of all entries.
• Record inter-company transfers and billing.
• Pay bills and place online orders for supplies.
• Review vendor and customer contracts to ensure financial controls are followed and all contract components—such as renewal dates, rate changes, and insurance requirements—are properly tracked.
• Communicate with clients and vendors via phone, email, and in person regarding financial questions or documentation needs.
• Check the company PO Box and make daily bank deposits.
• Conduct past-due collections and follow up on outstanding invoices.
• Prepare weekly, monthly, and quarterly financial and budget reports.
• Complete monthly closing tasks, including reconciling bank accounts, credit cards, and petty cash.
• Reconcile vendor statements and resolve discrepancies proactively.
• Help mitigate conflicts with clients and vendors as they relate to financial matters.
• Complete general office duties, including filing, data entry, answering phones, and processing mail.
• Run errands as needed to support business operations.
• Assist with miscellaneous projects and tasks as they arise.
• Contribute positively to the High Spirits Hospitality culture by being an engaged, collaborative, and supportive team member.
• Periodically work festivals and large events in operational support roles.

• Attend and be well-prepared for all staff meetings, training, and retreats.
• Prioritize and complete tasks on time and efficiently.
• Provide exceptional customer service to employees, clients, and guests.
• Think critically and problem solve, sometimes in high-stress situations.
• Demonstrate excellent communication and organizational skills.
• Come to work with a positive attitude, be ready to work hard, and be a supportive team member.
• Periodically work events and festivals in a support role.
• Be familiar with all policies, products, and services offered by the company.

This is primarily a Monday–Friday 9:00 AM–5:00 PM role, with 1–2 weekend/evening event shifts per month during the busy season. Pay period runs Wednesday through Tuesday, with flexibility to adjust your schedule for events and for caregivers where applicable.

The company supports career growth with a customized Career Road Map for each position, outlining the skills to develop to be considered for promotion. This position could advance to a Staff Accountant.

• Non-Exempt, hourly compensation with a weekly paycheck. We are offering $20–$22 per hour.
• Access to Blue Cross health insurance.
• Eligible to enroll with Palmetto Proactive Healthcare for $30/month.
• 64 annual paid holidays
• 80 paid time off (PT0) hours annually, accrued at 1.54 hours per week.
• Technology allowance for personal devices used for business purposes.
• Paid parental leave package for active parents.
• Eligible to participate in Employee Referral Bonus programs.
• $250 annual Travel Bonus.
• Requirements: at least two years of accounting experience; proficient with Microsoft Office (Outlook, Excel);
  Quick Books Online experience preferred; strong customer service, organizational, and time-management skills; ability to read/write/speak English; legal authorization to work in the United States; clean criminal and credit history; commitment to diversity and Workplace Wellness policies.