Accounting Coordinator

AC Hotel | 159
315 S Main St
Greenville, SC 29601, USA

• Checks all invoices for proper documentation either in the form of purchase order or signature approval.
• Prepares invoices for payment by coding them to departmental accounts and imputing them into the Accounts Payable system.
• Verifies accuracy of the invoices and taxation.
• Prepares of expense checks and manual check requests on a timely basis and preparing them for signature.
• Prints checks, as necessary.
• Monitors the purchase order system and match up invoices to PO’s.
• Researches any vendor inquiries.
• Files all invoices either paid or unpaid by the vendor name.
• Reviews the accounts payable aging.
• Reviews all checks before mailing for two signature and proper address.
• Responsible for reconciling vendor statement on a monthly basis.
• Runs all month‑end and accounts payable report. Works closely with all department heads.
• Constant speed and accuracy on a 10 key calculator, knowledge of sales tax laws, good knowledge of AURO Hotels’ signing and requisition authority.
• Pulls tickets and makes legible copies to be filed in Group Ticket File, by date.
• Maintains all files for incoming groups.
• Makes sure all necessary information is contained in file before arrival date, according to department policy
• Verifies those deposits, if any are logged on Group Billing Sheet.
• Charges credit card deposits if not already charged.
• Notes any information still not received. Files should first be given to Credit Administrator to verify credit information.
• Assists credit administrator with direct bill applications.
• Assists guests with any billing related inquiries and documentation, and act promptly to resolve any billing problems.

• Complies with Company Standards of Service as outlined for AURO Hotels.
• Projects a favorable image of AURO Hotels to the public at all times.
• Performs all duties and responsibilities in a timely and efficient manner in accordance with established company policies and procedures to achieve the overall objectives of this position.
• Treats guests, vendors, customers and co-workers with professionalism and respect at all times.
• Completes Departmental, AURO Hotels and Brand standards training as assigned.
• Maintains a clean and neat appearance at all times.
• Must be able to work flexible work hours/schedule including evenings, weekends and holidays.
• Nothing in this job description restricts management’s right to assign or reassign duties, work hours and/or responsibilities for this job at any time.

Works well as a member of a group

Consistently introduces new ideas and demonstrates original thinking

Capable of carrying out a given task with all details necessary to get the task done well

Inspired to perform without outside help

Inspired to perform well by the chance to take on more responsibility

Inspired to perform well by the completion of tasks

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights notice from the Department of Labor.