Office Manager

Double Day Aviation is seeking a dedicated Executive Assistant and Office Manager to work closely with our company owner and president. Based at Greenville Downtown Airport (GMU) in Greenville, South Carolina, Double Day Aviation is a growing aviation company specializing in aircraft charters, aircraft management and sales, and flight training. We are looking for a highly organized, detail-oriented, and proactive individual who excels in customer service, as this role involves significant interaction with clients, including providing charter trip quotes, managing inquiries, and handling changes to trip itineraries and flight schedules.

The ideal candidate will be a self-starter, comfortable managing the day-to-day tasks of a dynamic entrepreneurial company while ensuring nothing "falls through the cracks." Professionalism and exceptional communication skills are essential when engaging with our valued clients.

• Communicate with clients via telephone, email, and in person, responding to inquiries, providing quotes, and managing itinerary changes with a customer-focused approach.
• Create accurate and timely charter trip quotes and schedule flights using our air charter quoting program and calendar.
• Manage calendars and schedules for the company's managers and pilots, ensuring seamless coordination.
• Arrange travel itineraries, including charter flights, commercial airlines, hotels, and rental cars.
• Assist company managers in preparing for meetings, calls, and responding to letters, proposals, and contract requests.
• Support charter operations and compliance through administrative tasks, including communications with the FAA, pilots, drug testing providers, and external compliance consultants.
• Manage aircraft fleet administration, including preparation of monthly usage reports, lease summaries, and related tracking.
• Organize and maintain files for quick and efficient retrieval.
• Perform some timely bookkeeping duties, including recording expenses, sending invoices, and maintaining financial records.

• Well-organized, detail-oriented, and able to multi-task with good follow-up skills.
• Positive attitude and professional demeanor and appearance.
• Self-starter and independent, proactive problem solver.
• Strong written and verbal communication skills.
• Experience in managing multiple priorities, administrative coordination, and logistics.
• Proficient in Microsoft Office suite, Google G Suite, Adobe Acrobat and Docusign.
• Some bookkeeping and Quick Books experience is preferred.

• Full-time, long-term position.
• In-person at Greenville Downtown Airport in Greenville, SC.
• Monday to Friday, 8:00am to 5:00pm, with some flexibility of daily schedule available.
• Competitive salary commensurate with experience and qualifications.
• Paid time off for vacations and holidays.

This is an immediate opportunity to join a growing aviation company in Greenville, South Carolina. Double Day Aviation has grown every year and positively affects the lives of our employees and clients each day. If you love being part of a team, offering solutions, solving problems, creating effective systems, and working in a fun, fast-growing company, this could be the opportunity for you.