Court Services Associate

Under immediate direction and in compliance with standardized policies and procedures , facilitates the orderly flow of courtroom processing ensuring that all parties are ready for trial. Serves as liaison between the Court, the American Bar Association, the public and other parties to ensure that cases proceed smoothly and efficiently. Conducts courtroom processing by examining court documents to ensure accuracy, completeness and legal sufficiency.

Processes dispositions and sentences in the Court’s case management system during court sessions. Prepares court documents including orders, warrants, summonses, conditional discharges, notices of appearances, and subpoenas. Conducts cash receipting by receiving payments and issuing receipts, secures funds in cash drawer and balances at the end of the day. Posts payments received and prepares and processes daily deposits. Coordinates alternative sentencing and expungements by assisting attorneys and parties to the case in moving cases on the calendar by accepting affidavit es, notices of appearance, motion papers or other court documents.

Processes and prepares all applications for alternative sentencing programs sentenced by the presiding judges. Provides customer service by staffing the main phone lines and answering public inquiries on case status, availability, and other general questions. Maintains docket schedule by generating and compiling daily dockets for bench trials, jury trials, and preliminary hearings. Assists in maintaining and managing the jury system and jury pools.

Provides backup support to other Court Services staff members and assists special projects as necessary.

• Conduct Courtroom Processing: Create cases in the Court’s case management system. Call cases when court is in session, swear in parties, and record and maintain custody of court minutes in required system. Impanel records, record court proceedings and maintain custody of exhibits. Examine court documents to ensure accuracy, completeness and legal sufficiency. Process dispositions and sentences in the Court’s case management system during court session.

20%

• Conduct Cash Receipting: Receive payments and issue receipts, secure funds in cash drawer and balance cash drawer at the end of the day. Maintain a daily $200.00 cash drawer amount. Post payments received daily in the mail or in the nightly drop box. Coordinate with clerks regarding cases eligible for setoff debt. Monitor and review scheduled time payments for compliance and current balances.
  
  Prepare Failure-To-Comply documentation for clerks’ and judicial review.

20%

• Coordinate Alternative Sentencing & Expungements: Process and prepare all applications for alternative sentencing programs sentenced by the presiding judges. Monitor and maintain all applications to ensure enrollment and participation with various agencies. Initiate contact with various agencies to verify participation and compliance. Prepare Failure-To-Comply documentation for clerks’ and judicial review. Schedule re-sentencing hearings for defendants who cannot participate in assigned programs.
  
  Update case management system as information is received from various agencies. Process and prepare expungement orders and initiate expungement from case management system. Notify all respective agencies and parties of expungement of case(s).

20%

• Provide Customer Service: Staff the main phone lines and answer public inquiries on case status, availability, and other general questions. Serve as a knowledgeable resource for policies, business processes, and other judicial or criminal justice information. Provide appropriate resource information for inquiries about other agency processes or responsibilities. Provide necessary customer service without giving legal advice. Act as liaison between the Court, the American Bar Association, the public and other parties to ensure that cases proceed smoothly and efficiently.
  
  Assist pro se defendant with questions and documents.

15%

• Maintain Schedule/Docket: Enter cases into the Court’s case management system. Schedule initial court dates, jury trials and preliminary hearings. Process re-scheduled cases as…