HR & Office Assistant

High Spirits Hospitality is the parent company to Liquid Catering, Events at Judson Mill, The 405,Bravo1 Protection, and High Spirits Events. What started as a small bartending company in our owner's garage in 2011 has grown into a thriving business with 40 full-time employees and 100+ part-time employees providing services for over 1,000 events a year. We are driven with the vision of providing exceptional customer service to our clients, as well as embracing a REMARKABLE team culture for our employees.

• Radically Inclusive
• Embracing Individuality
• Making Life Fun
• Active Learners
• Responsible Citizens
• Keepin' It Real
• Ahead of the Curve
• Bold
• Leading with Heart
• Exceeding Expectations Everyday

Our HR & Office Assistant supports all High Spirits Hospitality businesses by keeping day-to-day HR & financial records accurate, organized, and moving forward. This role handles the regular bookkeeping tasks that help our accounting systems stay clean, including transaction entry, receipt tracking, bill entry, deposits, reconciliations, vendor records, customer records, and financial documentation. It is a strong fit for someone who is detail-oriented, dependable, comfortable with technology, and able to keep up with the pace of several businesses operating at once.

• Accurate, timely coordination of background checks, new-hire paperwork, onboarding records, required acknowledgments, interview scheduling, shared HR and office inboxes, confidential files, document tracking, and day-to-day office support.
• Reliable administrative support for HR and finance workflows, including clear status updates, careful data entry, organized records, and prompt follow-up on missing information across multiple businesses and deadlines.
• Secondary bookkeeping support, including transaction entry and coding, receipt and invoice matching, AP/AR assistance, vendor and customer record maintenance, financial filing, and follow-up on missing financial documents.
• Accurate, timely coordination of background checks, new-hire paperwork, onboarding records, required acknowledgments, interview scheduling, shared HR and office inboxes, confidential files, document tracking, and day-to-day office support.
• Reliable administrative support for HR and finance workflows, including clear status updates, careful data entry, organized records, and prompt follow-up on missing information across multiple businesses and deadlines.
• Secondary bookkeeping support, including transaction entry and coding, receipt and invoice matching, AP/AR assistance, vendor and customer record maintenance, financial filing, and follow-up on missing financial documents.

• Process background checks and collect, review for completeness, and route new-hire paperwork for appropriate approval.
• Coordinate onboarding records, required acknowledgments, interview times, orientation steps, and other scheduled hiring activities.
• Communicate professionally and promptly with job candidates, assist with job postings, and maintain candidate status updates as directed.
• Monitor shared HR and office email inboxes; respond within assigned scope and route questions or requests to the appropriate manager.
• Maintain confidential personnel and applicant files with discretion, accuracy, consistent naming, and appropriate access practices.
• Track missing documents, licenses, certifications, acknowledgments, renewals, and deadlines; provide timely reminders and status reports.
• Support employee questions by gathering basic information and routing each matter to the correct manager or leadership contact without making hiring, disciplinary, payroll, legal-compliance, or policy decisions.
• Set-up and prepare for employee orientations…