Facilities Maintenance Superintendent

Job Summary

Under general direction and in compliance with standard operating procedures and policies, plans and directs repairs, installations, renovations, modifications and maintenance projects for all City-owned facilities and systems. Oversees short- and long-term planning for the unit. Develops and implements standard operating procedures for the unit in compliance with laws and regulations. Manages all work requests by estimating labor, materials, and financial resources required for job completion.

Coordinates maintenance work with City departments and vendors, maintaining effective relations. Supervises Facilities Maintenance staff by setting performance expectations, assigning work orders, establishing work priorities, and ensuring work assignments are completed to standards and schedule. Submits invoices for payment and monitors project budgets. Completes budget requests, reviews and approves purchase orders. Ensures a safe working environment by conducting safety meetings and providing pertinent updates on safety issues and problems.

Ensures staff complete necessary safety training. Works special events such as Fall for Greenville and Artisphere.

50%

• Manage Facility Services Operations: Inspect and inventory assigned facilities, utilities, roofs, and other structures to access maintenance needs. Diagnose plumbing, electrical, HVAC, mechanical, or structural issues and define necessary resources and best methods to perform needed repairs. Prepare and prioritize work orders for maintenance by measuring and surveying job locations and meeting with internal customers to discuss needed specifications. Coordinate maintenance work with City departments and vendors, maintaining effective relations.
  
  Assist in the development of a scope of work for maintenance services and participate on the proposal review and selection team. Ensure the selected vendor is compliant with the scope of work and review and submit vendor invoices for approval and processing for payment. Lead general construction projects. Visit jobs in progress, inspecting each phase of work, spot testing operational phases, and providing final inspection of completed jobs.
  
  Ensure clean walkways, public spaces, and restroom facilities. Receive and unload large deliveries.

25%

• Supervise Assigned Staff: Supervise assigned staff including facilities maintenance, custodians, and contractors to ensure compliance with departmental and City policies and procedures. Set performance expectations and standards. Prioritize and assign work. Write and conduct performance evaluations. Ensure staff training. Coach, mentor, and counsel employees. Ensure staff compliance with departmental and City policies and procedures. In coordination with supervisor and Human Resources, review and update job descriptions.
  
  Participate in the hiring and selection of staff for open positions. Ensure the timely documentation and disciplining of employees consistent with Human Resources policies.

15%

• Perform General Administration & Budget Preparation: Prepare clear and concise written plans, work orders, and reports. Estimate labor, material, and financial resources required for job completion. Submit bid requests and prepare vendor quotes as necessary. Track project expenditures. Suggest budget amendments as appropriate. Order, pick up, and/or confirm receipt of parts and supplies. Assure that all assigned vehicles are properly maintained and driven by assigned personnel in a safe manner.
  
  Meet with various vendors to assure equipment in facilities are properly maintained and service agreements are being attained. Review any potential Capital Improvement Projects with manager and prepare necessary documentation for project requests.

10%

• Ensure Safety in the Workplace: Understand and implement policies, procedures, laws and regulations to ensure a safe working environment. Proactively identify, remove and/or report potential hazards to appropriate authorities. Comply and ensure subordinate compliance with City, state, and federal safety procedures and protocols in performance of job duties to include reporting all accidents, incidents, and injuries…