Accounts Payable Specialist

Summary: A rapidly growing, multi-location organization is seeking a highly detail-oriented Accounts Payable Specialist to support its finance and accounting operations. This role is responsible for managing the full lifecycle of accounts payable, including invoice processing, payment execution, vendor communication, and reconciliation.

Reporting to the Accounting Manager, this individual will play a key role in maintaining financial accuracy, strengthening internal controls, and supporting audit readiness. The ideal candidate thrives in a fast paced, growth focused environment and takes pride in delivering clean, reliable work.

• Review, code, and accurately enter vendor invoices into Financial Accounting Systems
• Ensure proper documentation and approval workflows are followed for all invoices and purchase requests
• Maintain organized and up to date records of invoices, purchase requests, and expense reports
• Monitor AP aging and ensure timely processing of all obligations

• Process ACH, wire transfers, and check payments in accordance with company controls and authorization thresholds
• Ensure all payments are accurate, timely, and properly documented
• Support weekly payment runs and maintain visibility into upcoming cash requirements

• Reconcile vendor statements and identify discrepancies
• Research and resolve outstanding issues in a timely and professional manner
• Partner with internal teams to ensure alignment between invoices, purchase orders, and receipts
• Serve as the primary point of contact for vendor inquiries related to payment status
• Maintain strong, professional relationships with vendors and internal stakeholders
• Ensure timely responses and clear communication to support operational efficiency

• Ensure compliance with 1099 reporting requirements and applicable accounting standards
• Maintain audit ready documentation and support internal and external audit requests
  
  Follow and help strengthen internal controls related to AP processes.

• Perform additional duties as assigned to support the Finance and Accounting team and overall business operations

• Experience:
  
  3 to 5 years of accounts payable, accounting, or bookkeeping experience
• Education:
  
  Bachelor’s degree in Accounting, Finance, or related field preferred
• Technical
  
  Skills:
  
  Proficiency in Microsoft Excel and accounting systems such as Net Suite or Similar platforms.
• Attention to Detail:
  High level of accuracy with strong organizational and follow through skills
• Communication:
  Strong written and verbal communication skills with the ability to manage vendor relationships
• Time Management:
  Ability to manage multiple priorities in a fast paced environment
• Adaptability:
  Comfortable working in a growing organization with evolving systems and processes.