Site Administrative Assistant

Take Charge of Your Career at Interstates

At Interstates, we don’t just show up to work, we show up for each other. From our headquarters in Iowa to job sites across the country, we’re doing award-winning electrical, controls, automation, and OT work that powers industrial facilities for clients here in the U.S. and around the world. Whether you’re bending conduit, wiring panels, writing code, supporting projects, or helping things run behind the scenes, you’ll be part of a crew that works hard, shares laughs, and takes pride in doing quality work.

We believe in building strong teams, doing the right thing, and making a difference in the communities where we live. If you want to grow and do meaningful work, you’ll feel at home here.

Interstates is seeking a proactive Site Administrative Assistant to provide on‑site administrative and operational support for our electrical field teams. This role is ideal for someone who enjoys working in a construction environment, supporting electricians and supervisors, keeping job‑site activities organized, and helping field operations run smoothly.

This position is on‑site at one of our job sites. The current location is Greenville, TX.

Primary Responsibilities

• Provide day‑to‑day administrative support to electricians, foremen, and site supervision

• Serve as the on‑site administrative point of contact for the project

• Support field crews with:

• Time entry and basic payroll coordination

• Site orientations, and onboarding paperwork

• Tracking crew rosters and site attendance

• Assist with job‑site documentation, including:

• Daily reports and logs

• Basic data entry and filing

• Document control and distribution

• Coordinate site meetings and huddles:

• Schedule meetings

• Prepare agendas as needed

• Capture notes and track follow‑up items

• Support material, equipment, and delivery coordination:

• Log deliveries

• Communicate with field teams and vendors

• Help track job‑site inventory records

• Assist with safety and compliance documentation:

• Maintain training and certification records

• Support safety meeting documentation

• Help keep the job site organized, professional, and running efficiently

• Provide general administrative support to ensure electricians can stay focused on field work

Qualifications

• 2–3+ years of administrative, site admin, or coordinator experience

(construction or industrial environment preferred)

• Strong organizational skills with the ability to manage multiple tasks in a fast‑paced job‑site setting
• Proficiency in Microsoft Office (Outlook, Word, Excel, Teams)
• Comfortable working on an active construction site and interacting with field personnel
• Strong communication skills and a service‑oriented mindset

Location

The position is on‑site at one of our job sites. The current location is Greenville, TX.

Interstates may collect personal information as part of your job application, such as your contact details, work history, education, and any information you provide. This information is used only for recruitment, to evaluate your candidacy, and to meet legal requirements. For details about our privacy practices and your rights under the California Consumer Privacy Act (CCPA), please see our Privacy Policy.

By applying, you acknowledge that you have reviewed this notice.

Interstates is an EEO provider and offers a drug‑free workplace. Employment at Interstates is at-will and may be terminated at any time with or without notice or cause, except as otherwise provided by law.