Office Clerk

Overview

We are seeking a reliable, responsible, and detail-oriented Personal & Company Support Assistant to join our team. This individual will play a vital role in supporting the smooth day-to-day operations of both personal and professional matters. The position involves a combination of administrative support, running errands, driving and transporting employees or clients, and maintaining company vehicles. The ideal candidate will be dependable, organized, trustworthy, and capable of handling a variety of tasks with discretion and professionalism.

This is a dynamic position that requires flexibility, excellent communication skills, and a service-oriented mindset. The Support Assistant will often represent the company during transportation and errands, making punctuality, courtesy, and professionalism essential qualities.

• Driving & Transportation:
  Safely operate company vehicles to transport executives, staff, or guests to meetings, appointments, airports, and events.
• Plan efficient routes, considering traffic, time, and safety.
• Ensure passengers are comfortable and their needs are met during travel.
• Maintain a professional appearance and demeanor while representing the company on the road.
• Assist with loading and unloading luggage, packages, or materials as needed.
• Vehicle Maintenance:
  Perform regular inspections of company vehicles to ensure they are in safe operating condition.
• Coordinate scheduled maintenance, servicing, and repairs.
• Keep vehicles clean (interior and exterior) and stocked with essentials (water, first aid kit, etc.).
• Maintain accurate mileage logs, fuel receipts, and service records.
• Report any mechanical issues promptly to management.
• Errands & Task Support:
  Complete a wide variety of errands, such as collecting mail, picking up supplies, delivering documents, or shopping for office/personal needs.
• Assist in coordinating purchases, drop-offs, and pick-ups on behalf of the company.
• Support day-to-day office and personal tasks to reduce workload for executives and team members.
• Manage light administrative duties, such as scheduling appointments, filing receipts, and recording expenses related to errands or vehicle use.
• Operational & Administrative Support:
  Assist with event logistics, including transporting materials or setting up venues.
• Deliver and collect confidential documents with discretion and reliability.
• Provide support for hospitality needs, such as welcoming guests or ensuring transportation runs smoothly during company functions.
• Support executives with personal assistance tasks as required, maintaining a high level of confidentiality.

• High school diploma or equivalent required.
• Additional training in driving, logistics, or administration preferred.

• Prior experience as a driver, courier, or personal assistant is highly desirable.
• Experience in customer service or hospitality is also an advantage.

• Valid driver’s license with a clean driving record is mandatory.

• Strong organizational and time management skills.
• Ability to multitask and adapt quickly to changing priorities.
• Excellent communication and interpersonal abilities.
• Strong sense of responsibility and confidentiality.
• Basic knowledge of vehicle care and maintenance.
• Comfort with using navigation systems and basic office technology.

• Dependable:
  Always punctual and trustworthy, with the ability to meet deadlines.
• Professional:
  Maintains composure and a positive attitude in all situations.
• Discreet:
  Handles sensitive information with the highest level of confidentiality.
• Service-Oriented:
  Anticipates needs and ensures the comfort and satisfaction of executives, staff, and guests.
• Adaptable:
  Willing to take on varied responsibilities and flexible with scheduling.

• The role may require flexible working hours, including evenings, weekends, or holidays, depending on the needs of the company and executives.
• Tasks may vary daily, requiring the ability to adapt to different responsibilities.
• Regular local travel will be required, with occasional longer-distance trips.
• Physical demands may include lifting packages, luggage, or office supplies up to 30 lbs.