Administrative Assistant

The Greenwich, CT office of a global investment management firm is looking for a proactive and energetic Administrative Assistant, with at least 5 years (and up to 15 years) of relevant administrative support experience (in financial or professional services). You will manage all administrative business details for multiple senior executives including heavy calendar management, calls, travel, events and budgeting as well as providing general support to the broader department.

This position is in the office Tuesday through Thursday and remote on Mondays and Fridays.

• Anticipate and oversee all aspects of the executives' schedule and day-to-day requests.
• Develop strong working relationships and exhibit superior communication skills with all levels of the organization.
• Coordinate effectively with internal departments and administrative team members.
• Use excellent judgement with internal and external clients and re-prioritize schedules accordingly.
• Manage expense reimbursements, invoicing and department budgeting related items.
• Demonstrate utmost discretion in dealing with sensitive firm and personal information.
• Coordinate and contribute to department projects and special assignments.
• Manage workload with a sense of urgency, continually keeping an eye on multiple moving pieces and proactively anticipating needs.

• 5-15 years of administrative experience supporting seasoned executives in a professional services or financial services environment.
• Must be highly-organized and extremely detail-oriented with a passion for accuracy.
• Strong proficiency in Microsoft Office products.
• Excellent ability to develop and manage processes while working efficiently on a variety of tasks.
• Ability to proactively anticipate needs and solve problems logically and critically.
• Positive disposition and attitude at all times, especially under pressure. Must be polished and able to professionally interface with a variety of stakeholders.
• Collaborative team player willing to do whatever is required to get the job done.
• Excellent written and verbal communication skills, professionalism, and customer service presence.
• Passionate, creative, and flexible to adapt to changing needs and multiple priorities in a fast‑paced, high‑demand environment.

• Enjoys working independently as well as within a team.
• Ability to navigate a fast‑paced environment with frequent shifts in priorities as business needs change.
• Committed to excellent client service: producing materials and interacting with stakeholders with a focus on adherence to our standards of high‑quality output and attention to detail.
• Challenge the status quo: approach both existing and new responsibilities with curiosity and an innovative mindset.
• Excited to collaborate with colleagues across various teams, levels, and departments.
• Resourceful and well‑organized with the ability to multi‑task and work within tight time frames.
• Goal‑oriented, demonstrating a sense of personal growth and accountability.
• Strong sense of integrity, consistent with the company's values and core principles.