Administrative Assistant – Financial Services

1 week ago Be among the first 25 applicants

This range is provided by Mission Staffing. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

$80,000.00/yr - $/yr

Annual Bonus

Role:
Administrative Assistant – Financial Services

(Trading Floor or Investor Relations Experience Preferred)

Compensation: $80,000 – $100,000 Base + Overtime + Bonus

(Compensation commensurate with experience)

About the Role:

A leading financial services firm in Greenwich, CT is seeking a highly professional and detail-oriented Administrative Assistant to join their team. The ideal candidate will have prior experience supporting high-performing executives in a trading floor or investor relations setting. This role offers a mix of administrative, operational, and client-facing responsibilities in a dynamic and fast-paced environment.

Key Responsibilities:

• Provide high-level administrative support to executives and investment professionals.
• Manage complex calendars, coordinate internal and external meetings, and arrange detailed travel itineraries.
• Prepare, proofread, and format presentations, investment materials, and reports.
• Coordinate investor meetings, earnings calls, and special events.
• Maintain internal systems and databases, track communications and follow-ups.
• Handle confidential and sensitive information with utmost discretion.
• Manage expense reports and reconcile travel or operational costs.
• Liaise effectively with internal departments and external stakeholders, including investors and counter parties.
• Assist with ad-hoc projects and tasks as needed.

Qualifications:

• 3–10 years of administrative experience in financial services, investment management, private equity, or investment banking.
• Experience on a trading floor or within investor relations strongly preferred.
• Strong interpersonal and written communication skills.
• Ability to manage multiple priorities in a high-pressure environment with exceptional attention to detail.
• Discreet, dependable, and adaptable with a strong sense of urgency.
• Strong organizational and time management skills.
• Location: Greenwich, CT – 3 days per week in-office
• Fast-paced, high-performance culture with direct exposure to senior leadership and external partners.
• Strong growth potential and opportunity for visibility within the firm.

• Seniority level Associate

• Employment type
  
  Full-time

• Job function Administrative
• Industries Financial Services, Venture Capital and Private Equity Principals, and Capital Markets

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Medical insurance

Vision insurance

401(k)

Paid maternity leave

Paid paternity leave

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