Administrative Assistant – Legal & Compliance - Private Equity

Our client is a leading global investment management firm with a long-standing track record in credit investing. The firm manages a diversified portfolio of investment strategies across private and public markets and is recognized for its collaborative culture, disciplined investment approach, and commitment to operational excellence.

The Legal & Compliance team is seeking a highly organized Administrative Assistant to provide day-to-day support to attorneys and business professionals. This role requires exceptional attention to detail, strong organizational skills, and the ability to manage multiple priorities in a fast-paced, confidential environment.

• Coordinate complex calendars, schedule meetings, and provide administrative support to members of the Legal & Compliance team.
• Manage incoming calls, correspondence, and both electronic and physical filing systems.
• Maintain databases, reports, and document management systems, ensuring information is accurate and up to date.
• Process legal invoices, coordinate approvals, and work closely with outside counsel and billing departments on payment matters.
• Track attorney licensing, continuing education requirements, and related compliance records.
• Arrange domestic and international travel, including detailed itineraries and logistics.
• Prepare and reconcile expense reports in a timely manner.
• Assist with planning and coordinating department meetings, events, and team activities.
• Provide reception coverage and general office support when needed.

• Minimum of 3 years of administrative support experience in a professional corporate environment; financial services or legal industry experience is preferred but not required.
• Bachelor's degree is preferred.
• Advanced proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Outstanding organizational skills with exceptional attention to detail and accuracy.
• Strong written and verbal communication skills.
• Ability to prioritize competing demands, meet deadlines, and maintain strict confidentiality.
• Self-motivated, resourceful, and proactive, with a collaborative and service-oriented approach.

Base salary: $70k-80k base + OT + Bonus, depending on experience and qualifications.

• Annual performance bonus

We are committed to diversity and inclusivity in our hiring practices.