Office Coordinator - Private Equity - Greenwich

Compensation: $85,000–$95,000 base salary plus discretionary bonus

Schedule: Monday–Friday, fully in-office

Our client, a highly respected private investment firm, is seeking a polished and service-oriented Office Coordinator to serve as the face of its corporate headquarters. This is an excellent opportunity to join a collaborative, high-performing organization with a unique culture, exceptional leadership visibility, and long-term career stability.

The ideal candidate is professional, organized, and proactive, with a hospitality-minded approach to supporting both employees and visitors. This individual will oversee front office operations while providing administrative support and helping maintain an exceptional workplace experience.

• Serve as the first point of contact for guests, creating a welcoming and professional office environment
• Manage conference room scheduling, meeting logistics, and visitor coordination
• Maintain office kitchens, snack and beverage inventory, and common areas to ensure a polished workplace
• Receive and organize office deliveries and assist with stocking supplies as needed
• Coordinate with vendors and support the day-to-day operations of the office

• Assist with meeting scheduling and calendar management using Microsoft Outlook
• Coordinate occasional domestic travel arrangements and prepare expense reports
• Provide administrative support to members of the team as needed
• Assist with special projects and general office initiatives
• Maintain a high level of professionalism while handling confidential information

• Prior experience in office coordination, reception, hospitality, or administrative support preferred
• Proficiency in Microsoft Office, particularly Outlook
• Strong organizational skills with exceptional attention to detail
• Excellent verbal and written communication skills
• Professional, polished, and client-service focused demeanor
• Ability to multitask and adapt in a fast-paced environment
• Team-oriented with a positive attitude and a "no task is too big or too small" mindset
• Ability to lift and organize office deliveries and supplies as needed

We're seeking someone who genuinely enjoys creating a first-class office experience and takes pride in being the face of the organization. The successful candidate is dependable, personable, and thrives in a collaborative environment where professionalism, attention to detail, and exceptional service are highly valued. This role offers the opportunity to build a long-term career with a well-established investment firm that values stability, teamwork, and high performance.