Executive Assistant

Description We are looking for a detail-oriented Executive Assistant to provide part-time administrative and financial coordination support in Greenwich, Connecticut. This Long-term Contract position is well suited for someone who thrives in an organized support role, can manage sensitive records with discretion, and is comfortable working independently on a flexible schedule. The person in this role will help bring order to a large volume of financial documentation, partner with internal stakeholders and external advisors, and keep important records easy to access and up to date.

Responsibilities:

- Manage and organize financial records for multiple LLCs, ensuring documents are sorted, labeled, and easy to retrieve.

- Collect and prepare tax-related paperwork, including pay documentation and other supporting financial materials.

- Coordinate required records for mortgages, insurance, and property-related files across several assets.

- Work closely with company stakeholders and external accounting partners to confirm requested documentation is complete and available on time.

- Create structure within a high-volume paper filing environment by improving how physical records are categorized and maintained.

- Provide administrative support for special projects involving document compilation, record tracking, and related coordination tasks.

- Maintain confidentiality while handling sensitive personal and financial information.

- Monitor outstanding paperwork and follow up as needed to help keep documentation current and organized. Requirements - Strong experience in administrative support, filing, and document management.

- Excellent organizational skills with a high level of accuracy and attention to detail.

- Ability to manage confidential financial information with professionalism and discretion.

- Comfortable working independently and setting priorities with minimal oversight.

- Effective written and verbal communication skills.

- Resourceful approach to problem-solving in a busy environment with changing needs.

- Prior entry-level administrative experience is preferred; direct accounting experience is not required. Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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