Administrative Assistant

The Greenwich, CT office of a global investment management firm is looking for a proactive and energetic Administrative Assistant, with 5-15 years of relevant administrative support experience (in financial or professional services). You will manage all administrative business details for multiple senior executives including heavy calendar management, calls, travel, events and budgeting as well as providing general support to the broader department.

This is a hybrid position with 3 days/week in th eoffice in Greenwich, and 2 days working remotely.

• Manage complex calendars and meeting scheduling, incoming phone and email inquiries, booking travel arrangements, facilitating onsite events and visitors, ad hoc projects, and additional administrative tasks
• Manage expense reimbursements, invoicing and department budgeting related items
• Demonstrate utmost discretion in dealing with sensitive firm and personal information
• Coordinate and contribute to department projects and special assignments
• Manage workload with a sense of urgency, continually keeping an eye on multiple moving pieces and proactively anticipating needs

• 5-15 years of administrative experience supporting seasoned executives in a professional services or financial services environment
• Strong proficiency in Microsoft Office products
• Positive disposition and attitude at all times, especially under pressure. Must be polished and able to professionally interface with a variety of stakeholders
• Excellent written and verbal communication skills and professionalism
• Passionate, creative and flexible to adapt to changing needs and multiple priorities in a fast paced, high demand environment