Administrative Assistant

Salary: USD
40 - USD
50 per hour

Our client, a top global private equity firm is seeking a Long-Term Temporary Assistant to provide seamless administrative support to Executives on the CPS team in their Greenwich, CT office. General hours are 8am-5pm with flexibility to be in office by 7am as needed. In office Monday-Thursday with Friday being a remote day but must have flexibility to go in office if needed.

• Extensive calendar management including scheduling meetings, communicating details to attendees. This requires exercising a flexible approach to changing schedules and ensuring appointments are met.
• Prioritize conflicting needs; handle all matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures.
• Screen incoming calls and greet guests in a professional and courteous manner
• Arrange complex travel plans and compose detailed itineraries, obtain necessary travel documents and visa coordination
• Schedule and organize conferences and off-sites including all related logistics
• Prepare and compose letters, memos and routine correspondence. Edit for accuracy and clarity of final copy; proofread for spelling, grammar, format and consistency and make the appropriate changes
• Allocate and process expenses for executives, including American Express and Out of Pocket expenses using SAP Concur system
• Use US Mail, Fed Ex, and other services to send and track priority mail; work with mailroom staff to send packages as needed
• Provide phone coverage and back up assistance
• Perform other ad hoc tasks as assigned and required

• 5+ years of administrative support experience or training, or equivalent combination of education and experience
• C-Suite expereince is highly preferred
• Ability to thrive in a fast-paced and rigorous work environment; demonstrated ability to prioritize competing priorities and meet deadlines
• Ability to shift gears independently and demonstrate flexibility in different coverage assignments
• Demonstrative strong initiative and ownership of responsibilities; take a proactive, positive attitude towards given tasks, plan ahead for potential issues and take appropriate action
• Exemplary interpersonal skills necessary to handle sensitive and confidential situations; this role continually requires poise, tact and diplomacy in all situations
• Superb written and verbal communication skills; strong attention to detail when composing and proofing materials required
• Team-oriented and collaborative attitude is a must
• Extensive knowledge of Microsoft Outlook and proficient in Excel, Word and Power Point
• Working knowledge of office administrative procedures and operating standard office equipment
• Experience supporting a group of executives in a corporate environment highly preferred
• Experience in finance industry is a preferred but not required