Administrative Staff Assistant II; Part-time

Under limited supervision performs responsible clerical and administrative work involving diverse office and detailed customer service tasks involving the use of industry-specific procedures and systems to obtain, enter and retrieve data. Work requires use of independent judgment within the delegated scope of activity. May be required to oversee volunteers or temporary workers; may supervise subordinate personnel on occasion.

Reports to Division or Department Head or designated manager or supervisor.

** This recruitment is for a current vacancy located at Central Middle School, as well as other future vacancies that occur during the lifetime of the eligibility list.

Graduation from High School plus three (3) years related clerical experience with at least one (1) year of experience in a fast-paced, customer service, computerized environment, or an equivalent combination of education and experience.

Some assignments may require the ability to operate a motor vehicle.

• Considerable knowledge of business practices and procedures, business English including general office terminology and business financial transactions.
• Working knowledge of division policies, procedures, and regulations.
• Skilled in the operation of a personal computer and related computer software; proficient in the Microsoft Office Suite.
• Ability to communicate effectively, dealing tactfully and courteously with officials, professionals and the public; ability to establish and maintain harmonious working relationships with superiors, peers and subordinates.
• Ability to compose correspondence, maintain complex clerical records, prepare reports from records and format statistical reports for presentation.
• Ability to make simple to moderately complex computations, maintain financial records and prepare financial reports.
• Ability to make routine decisions in accordance with laws, ordinances, regulations and departmental policies and procedures and to maintain confidential information
• Ability to multi-task and to perform a variety of functions in a fast-paced environment; ability to handle routine office administration and oversee work of others as assigned.
• Ability to work independently with minimal supervision.
• Ability to operate standard office equipment and to learn industry-specific software as required by the division.
• Willingness to accept monetary responsibility.

• Department:
  Various
• Division:
  Various
• Bargaining Status: GMEA
• Salary Range: G-D
• FLSA:
  Non-Exempt

Performs a variety of moderately complex clerical administrative work responding to and directing telephone calls, receiving, preparing, recording and correcting routine information and correspondence, arranging meetings and scheduling appointments; maintains a variety of records, manual and electronic indices, and routine and confidential files.

Provides customer service in person and via phone responding to inquiries or complaints in accordance with established departmental procedures and policies; assists the public, students, parents or employees by providing accurate information, assisting with forms or statements, resolving problems and providing follow up or referral as needed.

Maintains and updates as required, policies, regulation and guidelines; prepares and processes general correspondence, and other documents such as certificates, deeds, etc. in accordance with departmental rules, policies and regulations, utilizing knowledge of departmental activities and procedures, some of which may be of a confidential nature.

Compiles narratives and reports, coordinates activities and organizes schedules.

Performs routine and complex data entry, reviewing…