Asset Accountant

Fixed Asset Accountant

Client Overview:
Our client is a fast-growing, asset-intensive organization operating a large national fleet. The company supports complex, multi-system financial operations and places a strong emphasis on accuracy, controls, and scalable processes. This role offers the opportunity to work closely with operations in a highly visible accounting function supporting a fleet of 1,000+ vehicles.

• Maintain and reconcile the fixed asset register for 1,000+ vehicles, including VINs, cost basis, depreciation, insurance, and medallions
• Own the monthly depreciation process and ensure journal entries accurately tie to Net Suite/Microsoft Dynamics 365 Business Central and the general ledger
• Track detailed vehicle cost basis, including purchase price, upfit/pack-up costs, rebates, incentives, and eligibility attributes
• Reconcile fixed asset data across Net Suite/Dynamics, Beckman's, Snowflake, Geneva, Excel, and other operational systems
• Support bulk vehicle purchases (20-40 vehicles at a time), including onboarding, capitalization, and cost allocation
• Track and amortize prepaid insurance and other vehicle-related prepaid assets
• Maintain fixed asset accounting policies, including capitalization thresholds, useful lives, and depreciation methodologies
• Prepare audit-ready fixed asset schedules and respond to external auditor inquiries
• Support month-end close activities, including accruals, reconciliations, and fleet-related balance sheet schedules
• Partner with Fleet Operations on vehicle lifecycle events, including purchases, upfits, repairs, and retirements
• Identify and implement automation opportunities and workflow improvements
• Apply SOX-aligned documentation, reconciliation, and evidence standards to support internal control reliability

• Bachelor's degree in Accounting or Finance
• Accounting experience in fixed asset or asset-heavy environments
• Experience with Net Suite and/or Microsoft Dynamics 365 Business Central
• Strong Excel skills, including Pivot Tables, VLOOKUP/XLOOKUP, and large data set management
• Experience supporting month-end close, account reconciliations, and audits
• Knowledge of U.S. GAAP fixed asset accounting standards
• Strong attention to detail with a documentation- and accuracy-focused mindset
• Demonstrated SOX, process, and controls discipline, including evidence capture and documentation standards
• Experience using AI tools (including agentic AI systems) to support reconciliations, anomaly detection, documentation, audit preparation, or workflow automation

• CPA or CPA-track
• Experience in transportation, fleet management, leasing, manufacturing, or other asset-heavy industries
• Familiarity with Geneva (SS&C), particularly for investment accounting reconciliation or multi-entity reporting
• Experience with bulk asset or inventory onboarding processes

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting.

The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan. Additional disclaimer:
The position Vaco/Highspring is filing for is occupied. Please note that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied.

Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender,…