Program Operations Coordinator

Millions look to us to progress their careers. We look to you.

Global, inclusive and innovative - welcome to AMS, where talent connects across cultures and backgrounds to shape the future of work.

We work with leading organisations to design and deliver talent strategies that bring together people, process, data and technology, helping millions of people find meaningful work every year. Our diverse, connected community collaborates to create results for clients and opportunities for our people to learn, grow and make an impact.

At AMS, we look for people who bring more than experience, and we welcome different perspectives and ways of thinking.

Our role might be your opportunity to excel in the dynamic world of Recruitment Administration. Are you interested? We would like to talk with you!

As a Program Operations Coordinator, you'll play a crucial part in our Talent Acquisition process, ensuring smooth and efficient operations at every step. Your responsibilities will focus on managing candidate databases, candidate care responsibilities, coordinating communication and facilitating the onboarding process. You'll focus on maintaining candidate records, tracking progress, and providing administrative support to the recruitment team

Ability to work onsite in Stamford, CT three days per week, with flexibility to be onsite more frequently during recruiting events or program activities.

Salary range (USD): $50,500 - $66,500

What you’ll be doing:

• Managing account-specific recruitment administration activities across the full recruitment lifecycle, including requisition management, job posting management, CV/resume capturing, resume book creation, interview scheduling, candidate checklist management, candidate care, offer management, onboarding and offboarding support, and updating applicant tracking systems such as Workday.
• Supporting the Campus and Early Careers Recruiting Team, as well as the Special Programs Events Team, with overall candidate management, event execution, and logistics for Internship and BLP Programs, ensuring a smooth experience for candidates, hiring teams, and internal stakeholders.
• Coordinating and supporting onsite recruitment activities including intern and BLP onsite engagement, university recruitment events, and other in-person program activities.
• Managing event-related recruitment administration, including Yello event management, event logistics coordination, hiring history tracking, event analytics reporting, and post-event follow-up activities to support effective program execution and reporting.
• Providing Workday oversight for school/university-related recruitment activity, ensuring candidate records, requisitions, interview steps, offers, and process updates are accurately maintained and completed in line with agreed timelines.
• Supporting screening, interview scheduling, offer coordination, and candidate communication for campus, internship, BLP, and related early careers recruitment processes, while ensuring a high level of candidate care throughout the process.
• Managing multiple calendars and coordinating schedules across recruiters, hiring managers, candidates, university partners, vendors, and other stakeholders to ensure interviews, meetings, events, and program activities are organized effectively.
• Completing reports, trackers, hiring history updates, and event analytics accurately and within required deadlines, ensuring stakeholders have clear visibility of recruitment activity, progress, and outcomes.
• Building and maintaining strong working relationships with recruiters, hiring managers, candidates, vendors, university recruitment partners, and other account stakeholders to support the effective running of recruitment processes and program…