Staff Accountant

Staff Accountant (Accounts Payable/General Ledger) Job Summary

Provide day-to-day accounts payable processing, vendor maintenance, routine journal entries, sales/use tax filings, expense report review, credit card uploads, and support for month‑end close and compliance. Ensures accurate, timely recording in the ERP system, adherence to GAAP and applicable regulations, and excellent service to internal and external stakeholders.

• Manages daily accounts payable process, including paid‑when‑paid for subconsultants; prepares annual 1099s.
• Processes a high volume of invoices accurately.
• Sets up ACH payments on the company’s bank portal (AP, expense report, and per diem payments).
• Prepares vendor setup forms and credit applications.
• Prepares routine journal entries.
• Prepares and files monthly and quarterly sales/use tax returns.
• Uploads monthly credit card transactions into the ERP system.
• Reviews expense reports for accuracy and compliance.
• Prepares various reports, identifies discrepancies, and assists with issue resolution.
• Prepare, examine, or analyze accounting records, financial statements, or other financial reports to assess accuracy, completeness, and conformance to reporting and procedural standards.
• Document and record information in the ERP; compile, code, categorize, calculate, and verify data.
• Evaluate information to determine compliance with standards, laws, and company policies (e.g., tax, procurement, expense).
• Organize, plan, and prioritize work to meet strict deadlines during month‑end close.
• Provides excellent customer service to internal and external stakeholders.
• Performs other duties as requested, directed, or assigned.

• Reading comprehension, active listening, critical thinking, speaking, and writing.
• Mathematics and sound judgment/decision making; problem solving and monitoring.
• Strong attention to detail, integrity, dependability, and cautiousness.
• Ability to collaborate cross‑functionally and provide excellent customer service.
• Ability to handle time pressure and strict deadlines with accuracy.

None to minimal; as needed for training or vendor meetings.

• Organizing, Planning, and Prioritizing Work — Developing specific goals and plans to prioritize, organize, and accomplish work.
• Performing Administrative Activities — Performing day‑to‑day administrative tasks such as maintaining information files and processing paperwork.
• Attention to Detail — thoroughness and accuracy in completing work.
• Integrity — honest and ethical behavior at work.
• Dependability — reliable, responsible and consistent performance.

• Proficiency with Microsoft Excel and Microsoft Office (e.g., Outlook, PowerPoint).
• Experience with accounting/ERP systems (e.g., Deltek, Microsoft Dynamics, SAP, Workday) and expense management tools (e.g., Concur). Deltek experience strongly preferred.
• Knowledge of GAAP, sales/use tax, 1099 processing, and accounts payable best practices.
• Strong data entry and documentation skills.

Not required for Staff Accountant role.

Bachelor’s degree in Accounting, Finance, or related field; or equivalent experience.

Pay rate:
Salary ranges from $60,000–$65,000 per year.

This is an individual contributor role reporting to the Accounting Manager. No direct reports.

Office environment, temperature controlled. Requires frequent use of arms, hands, fingers, and eyes. Seated or desk work more than 50%; occasional lifting. Work involves significant use of e‑mail, face‑to‑face and phone communication; high importance on accuracy; time pressure and strict deadlines during close cycles.