Accounts Payable Specialist

Job Details

Job Location:

Grease Monkey International LLC - Greenwood Village, CO 80111

Position Type:
Full Time

Salary Range: $60,000.00 - $70,000.00

Salary Accounts Payable Specialist

Reports To:

Accounting Manager

FLSA Status:
Full-time, Exempt

Location:

Hybrid based in Denver, CO

The Accounts Payable Clerk supports the day-to-day accounts payable function by ensuring vendor invoices and payments are processed accurately, timely, and in accordance with company policies and procedures. This role is responsible for reviewing and entering invoices, maintaining vendor records, resolving discrepancies, and supporting payment processing and reconciliation activities.

The ideal candidate is highly organized, detail-oriented, and comfortable working in a fast-paced environment with a high volume of transactions. This position works closely with vendors, field operations, and internal business partners to resolve issues, maintain accurate financial records, and help ensure the accounts payable function operates efficiently and effectively.

• Invoice Processing:
  Review, code, and enter vendor invoices accurately and timely, ensuring appropriate documentation, coding, and approvals are in place prior to payment.
• Payment Processing:
  Support weekly payment runs, including checks, ACH payments, and other approved payment methods, while ensuring payments are properly authorized and documented.
• Vendor Management:
  Maintain accurate vendor records and assist with vendor setup, updates, and documentation in accordance with company procedures.
• Issue Resolution:
  Research and resolve invoice discrepancies, duplicate invoices, missing approvals, payment inquiries, and other accounts payable issues.
• Account Reconciliation:
  Assist with vendor statement reconciliations and research outstanding or aged items to ensure accounts remain accurate and current.
• Internal Partnership:
  Communicate with field and corporate teams to obtain approvals, clarify expenses, resolve discrepancies, and ensure invoices are processed efficiently.
• Documentation & Recordkeeping:
  Maintain complete and organized accounts payable records and supporting documentation in accordance with company retention requirements and internal controls.
• Month-End Support:
  Assist with month-end close activities, including identifying outstanding invoices, researching open items, and providing documentation as requested.
• Controls & Compliance:
  Follow established accounts payable procedures and internal controls and elevate unusual transactions, discrepancies, or potential concerns appropriately.
• Process Improvement:
  Identify opportunities to improve accounts payable processes, accuracy, organization, and efficiency as the business continues to grow.
• Perform other accounting and administrative duties as assigned.

• Education:
  
  High school diploma or equivalent required;
  Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred.
• Experience:
  
  1–3 years of accounts payable, accounting, bookkeeping, or related financial administrative experience preferred; experience working in a high-volume, multi-location organization preferred.
• Accounting Knowledge:
  Working knowledge of basic accounting principles and accounts payable processes.
• Attention to Detail:
  Strong attention to detail with a demonstrated commitment to accuracy and completeness.
• Organization:
  Strong organizational and time-management skills with the ability to manage multiple priorities and meet deadlines.
• Problem Solving:
  Ability to research discrepancies, identify issues, and follow through to timely resolution.
• Communication:
  Strong written and verbal communication skills with the ability to professionally interact with…