Executive Assistant to Exec. Leadership Team

Overview

The Executive Assistant to Emmanuel’s Executive Leadership Team will provide administrative and organizational support and ensure the day-to-day operations of the team run with excellence and care. The Executive Assistant helps create margin for team members by handling complex scheduling, communication, coordination, and confidential matters with discretion and grace, embodying the mission, values, and culture of the church.

• Provide direct administrative support to the Executive Leadership Team by managing emails and ensuring prompt and proper communication to team members
• Assist in managing overall communication from the offices of the Executive Leadership Team members by replying to or drafting replies in a professional manner as requested
• Work closely with members of the Executive Leadership Team to manage calendars, schedule meetings, and anticipate conflicts in work and personal commitments
• Participate in planning, scheduling, setting up, and providing support in preparation of 1:1 or team meetings
• Manage incoming communication and inquiries by monitoring calls and voicemails
• Facilitate and coordinate projects that support the functioning of the team and foster a healthy culture between the team and staff
• Anticipate the needs of the Executive Leadership Team through regular communication, evaluation of their schedule, and prioritization of projects and weekly tasks to ensure each team member operates at their highest capacity
• Assist the Executive Leadership Team by ensuring offices and meeting spaces have supplies and remain stocked
• Other related tasks as assigned

• High School diploma required
• 2-3 years’ experience in an administrative role required

• High emotional intelligence and self-awareness – able to read a room, anticipate needs, and interact with staff, volunteers, and external partners with warmth and professionalism
• Excellent verbal and written communication skills
• Strong organizational/administrative skills and ability to manage multiple tasks with flexibility, adaptability, and a servant-hearted posture in a fast-moving ministry environment
• Knowledge of Microsoft Office products, with expertise in Outlook calendaring and email
• Ability to learn and use Emmanuel’s systems (Rock, Planning Center, etc.) and adapt to new technology
• Confident in working independently while also demonstrating ability to work as part of a team in a humble and collaborative manner
• Demonstrate confidentiality and discretion when handling personal and ministry information
• Demonstrate a servant heart with spiritual maturity and sensitivity

• Champion the vision of Emmanuel Church
• Foster and promote a healthy staff culture by adhering to Emmanuel’s Staff Behavioral Values
• Willingness to regularly participate in Emmanuel Church activities and events
• Agreement to abide by Emmanuel Church’s Staff Handbook and uphold the Expectations of a Staff Member which include:
  Financial support of the church with your tithe;
  Attend one weekend service each week and monthly staff meetings;
  Participate in community through small group;
  Prioritize a Sabbath (one 24-hour period of time off work each week)

• Ability to sit, stand, walk, and reach with arms and hands
• Required to read, speak, and hear
• Occasional need to lift and/or move up to 30 pounds
• Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus