Administrative Assistant

General Description:

Schedules appointments, gives information to callers and otherwise relieves the Assessor and other officials of clerical work and minor administrative and business detail by performing the following duties.

This class works under administrative supervision, developing and implementing programs within organizational policies and reports major activities to executive level administrators through conferences and reports.

The functions listed below are those that represent the majority of the time spent working in this position. Management may assign additional functions related to the type of work of the position as necessary.

• Answers and screens telephone calls, assists callers and routes calls to appropriate personnel as necessary, and arranges conference calls
• Directs window clerk's daily responsibilities
• Composes and types routine correspondences and documents the correspondence that pertains to each respective department
• Takes and transcribes dictation; prepares correspondence and other letters; schedules appointments as needed
• Must have good written and verbal communication skills
• Maintains supply and equipment inventory for the office
• Requisition s supplies and materials as needed
• Supports and assists the Assessor
• Approves all bills and expenditures including recordkeeping of blanket purchase orders and contracted services
• Assigns, plan, and reviews assignments of the Accounting Clerk
• Reviews and determines Legal Residence eligibility
• Reviews information regarding the Department of Revenue Audit
• Interacts and communicates with all county government offices and outside agencies
• Operates computer, printer, copier, and fax
• Must learn the County tax map system
• Must become familiar with property tax laws including valuation, agriculture use, classification, assessment, transfers, rollback, ATI, MLD, etc.
• Perform other duties and related work as instructed and assigned

High school diploma or general education degree (GED) and one to two years related experience and/or training. Diploma/Degree in Administrative Support recommended.

Ability to define problems collects data, establish facts, and draw valid conclusions. The ability to interpret an extensive variety of technical instructions in mathematical or diagram and to deal with several abstract and concrete variables.

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. The ability to apply the concepts of basic algebra and geometry.

Ability to read, analyzes, and interprets general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the public.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. The employee is occasionally required to stand; walk; reach with hands and arms; and stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, and color vision.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

None.

Orangeburg County is an Equal Opportunity Employer. ADA requires Orangeburg County to provide reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management.