Executive Assistant I (POL Administration

Job Responsibilities

Come join our team at the Department of Labor, Licensing and Regulation (LLR) where you will experience work-life balance, great benefits, and an exciting career that supports the Agency’s mission to make South Carolina a safe place to work and live.

• You will perform, direct, and coordinate a variety of routine and complex duties for the Division of Professional and Occupational Licensing (POL).
• You will coordinate and schedule meetings, prepare meeting agendas, and take and disseminate meeting notes.
• You will gather and prepare the necessary documentation related to board travel requests and assist with travel needs and reimbursements.
• You were serve as the liaison for POL to internal and external stakeholders and respond to requests from the public.
• You will plan, manage, and direct the procurement and contracting for goods and services for POL, including creating and completing shopping cart requests.
• You will monitor and review compliance with annual budgets for POL boards and advise on the availability of funds for all funding requests.
• You will serve as the human resources liaison and time and leave administrator for POL and assist with the coordination and registration of training and travel.
• You will perform a variety of other duties including assisting with running and preparing reports, reviewing documents, drafting correspondence, maintaining and updating manuals, providing updated information for board websites, and records retention.

• A bachelor's degree and experience in public administration, business administration, planning or public relations.
• A combination of education, relevant training, and experience may be considered as a substitute for the bachelor’s degree, upon approval by Human Resources.

• Knowledge of governmental, fiscal and personnel procedures, practices and policies.
• Ability to communicate effectively both verbally and in writing. Strong customer service skills.
• Ability to exercise judgment and discretion in interpreting and applying relevant laws, regulations, policies, and procedures.
• Ability to understand and follow complex instructions.
• Considerable skill in the use of office equipment, computers, and Microsoft products.
• Ability to effectively plan and organize work activities and prioritize task completion.
• Ability to deal courteously and effectively with the public.
• Ability to exercise a high degree of confidentiality.

• Position works in an office environment with extended periods of sitting and standing.
• Occasional work outside of normal office hours.
• May be required to lift, carry, move and/or position objects weighing up to 25 lbs.
• Daily filing, data entry, telephone and computer use.

The South Carolina Department of Labor, Licensing and Regulation offers an exceptional benefits package for FTE positions that includes:

• Health, dental, vision, long term disability, and life insurance for employee, spouse, and children
• 15 days annual (vacation) leave per year
• 15 days sick leave per year
• 13 paid holidays
• Paid Parental Leave
• State Retirement Plan and Deferred Compensation Programs