Supply Specialist III

Responsibilities

Assists shop foremen and crews in procuring supplies, including preparing shopping carts to purchase parts, materials, tools, and supplies required for maintenance operations and repair activities. Obtains quotes, compares prices, and coordinates purchasing activities in accordance with organizational policies. Tracks purchase orders, deliveries, and vendor performance. Coordinates with vendors and suppliers to ensure timely delivery of needed materials. Maintains procurement documentation and records using DOT‑implemented software.

Ensures all payments are made in a timely manner. Follows all policies and procedures set by the SCDOT regarding credit card purchases. Must retain and store all purchasing documentation such as invoices and receipts. Stays within assigned purchasing budget. Monitors fuel inventory and usage. Tracks fuel transactions and maintains accurate electronic records. Reconciles fuel usage reports. Maintains accountability of fuel cards, including issuance, collection, replacement, and recordkeeping.

Distributes fuel cards to authorized personnel as needed and maintains documentation of card assignments. Investigates discrepancies and assists with audits related to fuel purchases and consumption. Monitors appropriate usage of supervisor fuel cards. Maintains accurate and detailed inventory records for parts, tools, supplies, and equipment. Conducts routine inventory counts and identifies discrepancies. Monitors inventory levels to ensure operational readiness. Enforces inventory control measures designed to minimize loss, waste, and theft.

Orders uniforms for the entire maintenance department and keeps detailed records of distribution. Orders, issues and tracks PPE for all Laurens Maintenance employees. Inspects, and maintains the cleaning of the storage room area in accordance with OSHA safety and fire regulations. Issues parts and supplies to mechanics and shop personnel while maintaining accountability records. Ensures the proper storage, labeling, and organization of inventory items.

Manages concessions for employees. Maintains accurate time records for shop personnel and ensures all timekeeping is completed, reviewed, and submitted within established deadlines. Verifies timekeeping and work records for completeness and accuracy before submission or processing. Maintains and disposes of records in accordance with SCDOT policies. Operates shop software for all phases, including shop tickets, work orders, preventative maintenance, and posting of shop parts to tickets.

Assists with emergency and inclement weather operations, which may include being available for extended working hours, including 12‑hour shifts. Performs other related duties as assigned.

A high school diploma and six (6) months of work experience directly related to the area of employment; or an approved acceptable equivalence.

The physical demands for the essential functions include sitting or standing at a desk for extended periods and working on a computer. May be required to lift up to 30 lbs. May be required to work outside normal business hours.

The South Carolina Department of Transportation is committed to a diverse workforce and does not discriminate on the basis of race, color, religion, sex (including pregnancy), national origin, age (40 or older), disability or genetic information.