Federal Programs Clerk

Clerk-Federal Programs

High School graduate

Strong written and verbal communication skills

Strong organizational skills

Ability to multitask

Experience in secretarial and bookkeeping procedures

Ability to operate a computer and enter data

Reports To:

Director of Federal Programs

Job Goal:
To perform those tasks necessary to ensure the successful operation of Federal Programs

Typical

Duties and Responsibilities:

• Bookkeeper for Title I, II, III, IV, IX Neglected and Delinquent, and School Improvement Grants
• Assists the director with ensuring all spending is in compliance with state and federal regulations
• Keeps abreast of current laws governing all grants by attending state meetings
• Receives and evaluates requisitions from personnel for purchases funded federally
• Recommends expenditures that are in compliance with federal guidelines
• Disseminates information concerning Title I programs (example Pre-K or Homeless) to teachers and parents of students participating in the program
• Accounts for all federally funded equipment across the district
• Prepares budget reports for all federal programs
• Assists the business office with federally funded payroll, accounts payable, accounts receivable, office supply inventory, grant documentation, etc.
• Assists the director all grant applications and maintains all documentation on federal expenditures
• Enters monthly approved Federal Programs student information in MSIS
• Oversees reimbursements for all federal travel
• Provides and maintains all required documents for federal funded positions (ex. PAR, Semi-Annual Certifications, Comparability Report, etc.)
• Assists other department personnel as appropriate and necessary
• Performs basic clerical tasks, such as systematically arranging letters, memoranda, invoices, and other indexed documents according to an established system
• Sorts and routes incoming materials
• Demonstrates prompt and regular attendance
• Supports the Hattiesburg Public School District Mission, Vision, and Strategic Plan
• Performs other duties as assigned

Terms of Employment:
Salary and work year to be established by the Board of Trustees

Evaluation:
Annually