SSSO Team Support Secretary

Final date to receive applications: In-District Bargaining Unit Members July 28, 2026. If the position is not filled with a bargaining unit member, outside applicants will be considered thereafter until filled.

Projected

Start Date:

Approximately September 2, 2026. Exact date to be determined by the district.

8 hours/day, 190 days/year

Salary Range 13 $25.09 to $34.38/hour

The job of the Special Services Secretary assists the assigned school teams (teachers, psychologists, speech pathologists, specialists, counselors, etc.) in managing meetings, parent communications, student records and other information necessary for the efficient and effective operation of special services programs. The Special Services Secretary will convey information regarding school and/or District functions and procedures and ensure compliance with state and federal legal requirements.

• Experience
  
  Required:
  
  Prior job-related experience with in special services with increasing responsibility.
• Education Required:
  
  High school diploma or equivalent
• Licenses, Certifications, Bonding, and/or Testing
  
  Required:
  
  Criminal Justice Fingerprint Clearance and current First Aid/CPR Card

• Rules and regulations related to processes and procedures
• Customer service principles, protocols, and methods

• Proficient in the use of computers and Internet based applications, including but not limited to email, systems applications, word processing, databases, spreadsheets, etc.)
• Communicating effectively in English, both verbally and in writing (e.g. correct spelling, grammar and punctuation)
• Exercising good judgment and in identifying, handling and protecting confidential information.
• Understanding and carrying out verbal and written instructions
• Functioning as a self-starter, who works well independently or in a team
• Planning, prioritizing and completing assignments with minimum supervision
• Handling multiple projects, tasks, and deadlines simultaneously
• Interacting with persons of different age groups and cultural backgrounds

• Collects and maintains data and records on special services students as required by the district, state, and federal regulations under the supervision of licensed staff
• Composes reports and documents for administrators and other school and district staff regarding enrollment, referrals, services, etc. regarding special services students
• Manages referrals from parents, teacher and counselors and ensures case managers are assigned according to Special Services Team decisions
• Processes documents and materials (i.e. schedules, agendas, mail, etc.) for the purpose of disseminating information to appropriate parties
• Schedules Special Education Meetings as recommended; notifies parties involved according to established procedures
• Responds to inquiries of staff, the public, parents, and or students for the purpose of providing information and/or direction as may be required
• Orders necessary supplies and other materials as requested
• Monitors assigned activities and/or program components for the purpose of ensuring compliance with financial, legal and/or administrative requirements
• Maintains special services students' permanent records for students enrolled, including entering student information in the student information system or other related program (i.e. enter program assignments in the student information system and IEP program on student transcripts.)
• Composes documents (e.g. correspondence) for the purpose of communicating information to school and district personnel, the public, state and federal officials, etc.
• Evaluates situations to take appropriate action and/or direct the situation to the appropriate personnel for resolution
• Collects statistical data and compiles data for reports; researches and updates files and databases; locates information for staff and students.

• Cross-trains in a variety of GBSD functions and assists other personnel as may be required for the purpose of supporting them in the completion of their work activities within scope of job description and pay range
• Processes documents and…