Counseling Secretary - Middle School; TEMP

Counseling Secretary - Middle School(TEMP)

• Position Type:
  Classified
• Date Posted: 9/14/2026
• Location:
  
  West Orient Middle School

Final date to receive applications:In-District Bargaining Unit Members September 18, 2026. If the position is not filled with a bargaining unit member, outside applicants will be considered thereafter until filled.

Projected

Start Date:

Approximately September 23, 2026 .Exact date to be determined by the district.

This is a temporary position from 09/23/2026 to 02/24/2027

6.75 hours/day, 208 days/year

Salary Range 13 $ 25.09 to $34.38/hour

Studies have shown that women and people of color are less likely to apply for jobs unless they believe they meet every one of the desired qualifications as described in a job description. We are most interested in finding the best candidate for the job. We would encourage you to apply, even if you don't believe you meet every one of our desired qualifications described.

If you are unsure whether you meet the desired qualifications of this position, or how this would be determined, please feel free to contact Human Resources to discuss your application. Preference will be given to those applicants with work or lived experience with culturally, linguistically and racially diverse communities.

The primary responsibility of the counseling secretary is to provide clerical support for counseling office functions and support counselors in all aspects of their work, including student scheduling procedures. This position handles sensitive and confidential issues, requiring excellent communication skills, understanding of educational and administrative issues, and knowledge of the GBSD organization, operations, policies, and practices.

• Experience
  
  Required:
  
  Prior job-related experience with increasing responsibility
• Education Required:
  
  High school diploma or equivalent
• Licenses, Certifications, Bonding, and/or Testing
  
  Required:
  
  Criminal Justice Fingerprint Clearance;
  Current First Aid/CPR Card

• Rules and regulations related to assigned functions, record keeping, and standard office equipment
• Customer service principles, protocols, and methods

• Operating standard office equipment as well as computer programs and applications (e.g. email, system applications, word processing, database, spreadsheet, desktop publishing etc.)
• Communicating effectively in English, both verbally and in writing (e.g. correct spelling, grammar and punctuation)
• Understanding and carrying out verbal and written instructions
• Functioning as a self-starter, who works well independently or in a team
• Planning, prioritizing and completing assignments with minimum supervision
• Handling multiple projects, tasks, and deadlines simultaneously
• Developing effective working relationships with students, staff, and the school community
• Administering first aid
• Interacting with persons of different age groups and cultural backgrounds

• Receives and directs students, parents, and guests of the Counseling Office to the appropriate destination
• Maintains and orders all student cumulative records including; requests records, log in records received, maintain log books for all new enrollments, organize and prepare files to send to new school or for archive
• Prepares for student forecasting by preparing course planning guide, creating forecast sheets, corresponding with middle schools, assist with inputting of forecast sheets, keeping records of unforecasted and incomplete schedules and communicating with counselors regarding these students, etc.
• Assist with enrollment of new students during heavy enrollment times
• Coordinate Counseling Office calendar, including making appointments for counselors
• Provide clerical assistance to counselors as needed
• Assist counselors with special recognition, faculty recognition letters,
• Format and produce forms and other documents as designated by counselors
• Assist ordering supplies and maintain equipment for Counseling Office
• Monitor student address changes, affidavits, non-residents (inter-district transfers) and in-district transfers. This will include the input of verification forms from mail in registration.
• Preparation of counseling related mailings
• Preparation of Newsletters
• Oversee and manage student aides (grading, attendance, training, etc.)
• Evaluates situations (i.e., involving other staff, students, parents, the public, etc.) to take appropriate action and/or direct the situation to…