Instructional Services Coordinator – Catalog and Articulation Administration and Technical Support Job Gresham area,Oregon USA,Education

Job Summary

Coordinates and acts as the subject matter expert for catalog administration, technology needs and issues within the Instructional Services office, and course or program transferability and articulation agreements with four‑year educational institutions. Develops, maintains and disseminates formal written program articulation agreements to ensure the best possible degree plan and pathways for students transferring out of MHCC. Performs a variety of specialized duties related to articulation, curriculum processes, state reporting, online catalog maintenance, assessment, and technical support.

Serves as primary catalog administrator, and provides ongoing software support and training for faculty and deans.

Essential Duties

Prepares, edits, and coordinates the catalog for annual publication; adjusts features for correct web presentation and accessibility.

Acts as the subject matter expert on transfer for faculty and staff. Assists faculty with developing new degrees or certificates and the update and maintenance of current plans.

Works with faculty and administration to solve instructional issues, including providing assistance with the compilation and analysis of data requests.

Provides training and documentation for faculty, deans and staff in relation to established articulation agreements, course outlines, and program management for catalog publication. Collaborates with faculty and deans to update and ensure the relevancy of articulation and transfer coursework.

Acts as a liaison to Student Development regarding upcoming curriculum changes, new and existing credential offerings, course histories, and catalog content.

Collaborates with instructional administrators, faculty, and university transfer representatives to create new articulation agreements and transfer plans and to update and ensure the relevancy of existing articulation and transfer coursework. Establishes and maintains a published document available to students, faculty, and staff that outlines articulation and transfer information.

Acts as the administrator of the web‑based course management system. Maintains, upgrades, and troubleshoots system for administration and users. Serves as the liaison for software with college Information technology and the software vendor.

Enters, maintains and audits courseware data, and ensures data accuracy and consistency between systems.

Serves as the office of instruction’s technical liaison on major projects.

Gathers and maintains records of transfer in relation to MHCC students who transfer to major institutions; shares data with academic and student services departments.

Collaborates with the instructional services coordinator for curriculum on shared and interconnected work. Assists with course and curriculum review, course record data input, preparation of electronic course and program approval requests and filing of course documentation, including reviews for consistency of practices and adherence to state guidelines and accreditation standards.

Coordinates learning assessment activities, sends reminders to faculty and deans of due dates, participates in organization of assessment day and assists faculty and deans with the process. Serves as liaison between AIR and Office of Instruction.

Additional Duties

Participates in implementation of new college systems and/or processes which may include needs assessment, testing and conversions.

Compiles data for reports and provides preliminary analysis related to Instructional Services projects.

Coordinates and facilitates events such as articulation agreement signing ceremonies. Provides back‑up coverage for instructional services coordinators as needed. Cross‑trains with instructional services coordinators to ensure continuity of services.

Performs all other related duties as assigned.

Minimum Qualifications

Bachelor’s degree in business administration, education, or related field.
Three (3) years of experience in articulation, transfer, and/or curriculum, including experience with curriculum processes and requirements.
Experience with Course Leaf.
Skills utilizing a student information system.
Experience maintaining website structure and page…