Leave & Accommodations Administrator

Under general direction, advanced-level professional human resources work performed in the administration of employee benefits, leave of absence programs, and workplace accommodations. This position serves as a subject matter expert in benefits administration, leave management, and compliance with federal and state laws, including PLO, FMLA, OFLA, ADA, and related regulations.

The incumbent exercises independent judgment in managing complex and sensitive cases, advising employees and leadership, and developing and improving programs, policies, and processes to ensure compliance and effective service delivery.

As Oregon's fourth-largest city, Gresham is a welcoming community of hard-working people where tradition and heritage meet innovation and opportunity. Gresham is a dynamic and rapidly growing city where families and businesses have a mutual desire and drive to thrive. City of Gresham employees care deeply about the community they serve and go 'one step beyond' to deliver services in collaborative, inventive, practical, and nimble ways.

Our work is challenging, fast-paced and rewarding.

We believe that to deliver the highest level of service to all Gresham community members, it is crucial we employ a diverse workforce, foster an inclusive working environment, and ensure our policies and systems result in equitable outcomes. The City seeks candidates who will support these values by continuously incorporating equity in their daily work and actively contributing to a workplace culture that respects unique viewpoints, life experiences and cultural perspectives.

Come build the future with us.

• Manage end-to-end leave administration, including PLO, FMLA, OFLA (as applicable), ADA leave, military leave, and other employer-specific leave programs
• Monitor and track leave cases, ensuring timely communication and return-to-work coordination
• Serve as the primary point of contact and advisory for employees and managers regarding leave processes and requirements
• Monitors leave status and facilitates timely return-to-work processes
• Maintain accurate, confidential records and reporting on leave trends and utilization
• Other duties as assigned

• Lead and administer the interactive process for reasonable accommodations under ADA and related laws
• Review medical documentation and determine eligibility for accommodation while maintaining confidentiality
• Collaborate with employees, supervisors, HR partners, and legal counsel to identify and implement reasonable accommodations
• Partner with HRBPs to evaluate job functions, restrictions, and operational needs to develop appropriate solutions
• Monitor accommodation effectiveness and update as needed
• Ensure compliance with federal, state, and local regulations and internal policies

• Administers and coordinates employee benefits programs including health, dental, vision, life, disability, and retirement
• Serves as a primary liaison with benefits vendors, brokers, and third-party administrators
• Oversees enrollments, qualifying life events, and benefit changes; ensures accuracy of enrollment, life event changes, and resolves eligibility issues
• Supports and leads open enrollment processes, including employee communications and system updates
• Assists in the resolution of complex benefits issues, claims, and discrepancies
• Ensure compliance with applicable laws (ACA, HIPAA, COBRA, ERISA, etc.)
• Other duties as assigned

• Serves as a primary point of contact for employees, supervisors, and leadership regarding benefits, leave, and accommodations
• Provide expert guidance to employees, supervisors, and leadership on benefits, leave, and accommodation matters
• Respond to complex and sensitive employee concerns with professionalism and discretion
• Partner with HR Business Partners, and management on complex or escalated cases
• Other duties as assigned

• Ensure programs comply with federal, state, and local laws and applicable collective bargaining agreements
• Maintains accurate and confidential records and documentation
• Review, and update policies,…