Accounts Payable Administrator - Yancey Engineered Solutions

Accounts Payable Administrator

From Georgia. For Georgia. Since 1914 Yancey Bros. Co. has proudly served as the authorized Caterpillar equipment dealer for Georgia, providing our customers with the highest quality sales, parts and service. From Caterpillar heavy and compact construction equipment to on-highway trucks, we remain committed to learning more about our customers, offering equipment and support to keep up with their changing needs.

This all starts with our greatest asset…our employees.

The Accounts Payable Administrator is responsible for reviewing, validating, and processing vendor invoices accurately and on time. This role matches invoices to corresponding purchase orders and receiving documentation, investigates discrepancies, and works with Purchasing, Receiving, Operations, and vendors to resolve issues.

Primary Responsibilities:

• Review vendor invoices for accuracy, completeness, appropriate approvals, and compliance with company policies.
• Perform two-way and three-way matching of invoices against purchase orders and receiving documentation.
• Verify pricing, quantities, freight charges, payment terms, taxes, part numbers, and other invoice details.
• Identify and investigate discrepancies involving pricing, quantities, damaged or missing materials, duplicate invoices, or incomplete receipts.
• Work with Purchasing, Receiving, Production, Project Management, and vendors to resolve invoice and purchase order discrepancies.
• Enter approved invoices, credit memos, and related transactions into the accounting or ERP system.
• Ensure invoices are processed in time to meet payment deadlines and capture available early-payment discounts.
• Confirm that non-purchase-order invoices have proper coding, documentation, and management approval.
• Monitor open purchase orders, unmatched invoices, and received-not-invoiced transactions.
• Reconcile vendor statements and research missing invoices, unapplied credits, and past-due balances

Additional Responsibilities:

• Participate in required safety programs, and working in a safe manner
• Miscellaneous duties as assigned by manager

To be successful in this position you should have prior accounts payable experience. Excellent analytical, organization and communication skills are also required.

Education/Experience:

• High school diploma or equivalent.
• At least 1 year of accounts payable, bookkeeping, accounting support, or invoice-processing experience.

Required Qualifications/Skills:

• Experience matching invoices to purchase orders and receiving documentation.
• Basic understanding of accounts payable principles and internal controls.
• Proficiency with Microsoft Excel, Outlook, and general office software.
• Experience using an accounting or ERP system.
• Ability to enter and review high volumes of information with speed and accuracy.
• Strong written and verbal communication skills.
• Ability to organize competing priorities and meet processing deadlines.
• Attention to detail:
  Accurately compares invoices, purchase orders, receipts, and supporting documentation.
• Problem-solving:
  Identifies the cause of discrepancies and follows issues through resolution.
• Time management:
  Prioritizes invoices based on due dates, production needs, payment terms, and close deadlines.
• Communication:
  Works effectively with vendors and internal teams to resolve questions professionally.
• Accountability:
  Takes ownership of assigned invoices and maintains complete, accurate records.
• Confidentiality:
  Handles financial and vendor information with discretion.
• Manufacturing awareness:
  Understands how purchasing, receiving, inventory, production, and accounts payable affect one another.

Values:

• Safety:
  We value the lives and health of our team and customers above all else.
• Integrity:
  We are ethical and trustworthy, demonstrate respect for others, and communicate truthfully and promptly.
• Teamwork:
  We work as one across our organization for the benefit of our customers.
• Excellence:
  We strive to be the best, continuously improving our customers' experience and the solutions we provide.
• Sense of Urgency:
  We respond quickly to customer needs and hold ourselves accountable for results.

Ideal candidates will demonstrate the following values:

• Acting in a safe manner
• Exhibiting honesty and integrity
• Acting in a fair and ethical manner
• Team mentality
• Delivering quality results
• Embraces change / improvement
• Exhibiting superior customer service skills
• Exhibiting pride and ownership
• Working with a sense of urgency
• Exhibiting a winning attitude

Yancey Bros Co offers a full benefits package that includes aggressive compensation levels, technician tool allowances, full medical, vision and dental coverage, employee wellness programs, paid vacations and more.

Competitive Pay Structure:

• Compensation:
  Competitive Pay
• Individual Bonus Opportunities Available
• Technician Tool Allowance
• 401k Plan Strong Company Match
• Employee Profit Sharing
• Financial Wellness Coaching

Employee Wellness Program:

• Medical, Vision, Dental Insurance
• Prescription Drug Coverage
• Flexible Spending Accounts
• Short & Long Term…