Executive Assistant, Police

The Town of Groton is an Equal Opportunity Employer

Individuals with disabilities who will need reasonable accommodations to complete the selection process should inform the Human Resources Office as soon as possible.

Documentation supporting the need for this accommodation may be required.

The Town of Groton seeks a highly skilled and detail-oriented professional to fill the role of Executive Assistant in the Police Department. Operating under the direction of the Chief of Police, this position is responsible for key project management and the operational support of the department. The Executive Assistant serves as the principal administrative assistant to the Chief, assists the management team with the supervision and work assignment of administrative staff, and manages personnel records.

This vital role involves the day-to-day coordination of departmental services and the execution of critical administrative and management projects as assigned. This is a non-union, exempt, full-time position.

Groton is located on the shoreline in southeastern Connecticut and is home to a diverse community that celebrates inclusivity. The Town is active in economic development and diversification, and is conveniently located midway between New York and Boston. Groton boasts diverse educational options, historic sites, attractions, and outdoor spaces, for a balanced quality of life.

The total rewards package for this position includes the following:

• Health and Dental Insurance
• Employer HSA contribution
• Traditional Pension, or 457 Defined Contribution, Retirement Plan
• Optional Deferred Compensation plans (Roth IRA or 457(b))
• Employer sponsored life insurance
• Employee Assistance Program
• Wellness activities and resources
• Generous accrued leave time (Vacation and Sick)
• 13 Paid Holidays
• Professional Development Opportunities
• The Town is an eligible Public Service Loan Forgiveness employer

The Executive Assistant serves as the principal administrative anchor and strategic liaison for the Chief of Police, ensuring the seamless operation of the Police Departments executive office. In this highly confidential role, the successful candidate manages the Chiefs calendar, coordinates high-level meetings and travel, and expertly screens communications and visitors. Acting as a vital bridge between the Chief, division heads, town officials, and the public, the Executive Assistant accurately conveys directives, coordinates special projects, and maintains the absolute integrity of sensitive personnel records and departmental matters.

Beyond executive support, this position carries significant operational and financial responsibilities. Working in close coordination with the departments command staff, the Executive Assistant plays a substantial role in developing the departmental budget and the Capital Improvement Program, while managing ongoing expenditures, purchase orders, fund transfers, and payroll processing. Additionally, the role provides pivotal leadership within the office by assisting the management team with the supervision, training, and work assignment of the administrative staff, ensuring all clerical and financial activities comply with Town and State policies.

The ideal candidate will also oversee comprehensive office and information management systems to maximize workflow efficiency. This includes managing complex databases, formulating record retention and disposal procedures, drafting official resolutions, and preparing detailed agendas and minutes for various Board and Commission meetings (which may include attending evening meetings). Driven by strong organizational and interpersonal skills, the Executive Assistant establishes office metrics, manages supply procurement, and builds courteous, effective working relationships with co-workers, Town officials, and the general public.

The ideal candidate will possess a combination of education and experience that demonstrates the knowledge and skills necessary to perform the position effectively; eight or more years of progressively responsible business experience in administrative operations, with experience or exposure to governmental and municipal business settings being highly desirable.

A high school diploma or equivalent is required, though graduation from an additional two-year business or secretarial curriculum is preferred. This role demands solid general accounting skills, a thorough knowledge of modern office equipment, and advanced computer proficiency, including in-depth mastery of the MS Office Suite and relevant municipal software. Excellent verbal and written communication skills are essential, alongside a proven ability to draft accurate correspondence, memoranda, and reports.

The successful applicant must be highly organized, efficient, and attentive to detail, with a demonstrated ability to prioritize tasks, meet strict deadlines, and successfully coordinate multiple projects across various divisions. Additionally, candidates must…