Receptionist, Administrative​/Clerical

Position Overview

Our client is seeking a friendly, professional, and dependable Receptionist to serve as the first point of contact for visitors, employees, and guests. This role is responsible for managing front desk operations, handling incoming calls, providing administrative support, and maintaining a welcoming and organized office environment. The ideal candidate is customer‑service oriented, highly organized, and enjoys interacting with people in a professional setting.

• Greet visitors, employees, and guests in a professional and welcoming manner.
• Serve as the primary point of contact for the office.
• Manage visitor check‑in procedures and provide general assistance as needed.
• Maintain a clean, organized, and professional reception area.

• Answer and direct incoming calls to the appropriate departments or individuals.
• Provide basic information and assistance to callers.
• Take and relay messages accurately and promptly.

• Coordinate calendars and assist with meeting scheduling.
• Provide general administrative support to office staff and leadership.
• Assist with filing, data entry, document preparation, and office correspondence.
• Support special projects and day‑to‑day office operations as needed.

• Assist with mail distribution and office logistics.
• Maintain office supplies and support overall office organization.
• Help ensure smooth daily operations and a positive experience for employees and visitors.

• Previous administrative, receptionist, or customer service experience.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong computer and data entry skills.
• Excellent verbal and written communication abilities.
• Professional demeanor with a friendly and welcoming personality.
• Strong organizational and multitasking skills.
• Reliable, dependable, and detail‑oriented.
• Comfortable interacting with employees, visitors, and clients.

• Previous receptionist or front desk experience.
• Office administration background.
• Experience coordinating schedules and meetings.

• Be the face of a well‑established organization and play a key role in creating a positive first impression.
• Collaborative and team‑oriented work environment.
• Opportunity to support a variety of administrative and office functions.
• Stable and professional office setting with consistent daily interaction and engagement.
• Medical, dental, and vision benefits.
• 401(k) retirement plan.

Salary range will be determined based on experience, location, and other factors. The individual may also be eligible for discretionary bonuses.

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact

Workplace discrimination is illegal.