Planner​/Scheduler

Amentum is seeking a Lab Instrumentation Planner/Scheduler to join our team of multi-skilled technicians in a pharmaceutical facility in Groton, CT!

• Typical work schedule is 1st shift (6 am to 2:30 pm EST) M-F. Scheduled workdays and hours may vary based on critical business demand.
• This position may require some overtime, particularly during seasonal peaks.

The Lab Instrumentation Planner/Scheduler serves as a direct liaison between the scientific community and various on-site and external vendors. The Lab Instrumentation Planner/Scheduler manages work planning and scheduling for instrumentation teams, as well as tracking of department metrics. Works with research scientists, vendors, environmental health & safety, and facilities partners to provide work planning and scheduling for a multifunctional maintenance team.

Experience working with a CMMS system is preferred, as is the ability to create spreadsheets and the ability to create and present planning and scheduling metrics to management staff.

• Provide logistical coordination with other facility partners, such as inventory control, purchasing, customers, security, and engineering.
• Provide back up call center coverage per schedule.
• Maintain proficiency in CMMS work order system to update equipment history and access material inventory management system.
• Schedule work with Research and Service departments, print appropriate work orders when scheduled, track and report on the completion of work.
• Provide data for departmental reports.
• Coordinate proper safety permitting, control of outages, equipment maintenance and calibrations.
• Estimate work order completion times and compare to actual performance.
• Understand customer requirements, Service Level Agreements (SLA), Key Performance Indicators (KPI).
• Provide data to track team performance metrics based on established standards.
• Maintain professional and customer-oriented relationships with team members, internal and external customers and service providers, and building occupants.
• Collaborate with management leaders and teams to coordinate year beginning activities associated with purchase order creation.
• Partner with business customers to reconcile vendor conflicts, coordinating corrective actions until resolution is complete.
• Initiate purchase change order to adjust funding, time limits, and quotes as appropriate.
• Manage all aspects of invoice reconciliation, including validating accuracy of purchase order, work order and expense coding; confirming alignment with service quote and payment terms; verifying serviced has been performed; approval process; clearing unmatched invoices, etc.
• Work closely with Accounts Payable in prevention of double billing or incorrect payment.
• Work closely with Procurement to ensure Vendor accountability.
• Comply with all company policies and procedures and adhere to company standards.
• Perform other job-related duties and special projects as requested.
• Supports safety program as necessary.
• Other duties as assigned by Manager or Supervisor.
• Coordinate and schedule all non-regulated monthly PM/CALs in a timely manner. Monitor the completion of services to satisfaction of customer.
• Requires fluency in Microsoft Office programs, particularly Microsoft Excel (including the ability to create charts and graphs, insert formulas, and leverage various lookups), as well as all TEAMs functionality.
• Successful candidates will demonstrate strong communication skills, particularly in written communication, as well as good organizational skills and sound judgement.
• Understand company policies and enforce safety regulations.

• Actively participate in monthly safety training meetings.
• Identify and implement cost savings initiatives.
• Monthly KPI reports as directed by Site Manager.
• Maintains a strict schedule in order to be successful in the assignment, yet demonstrates flexibility in the day-to-day activities and scheduling for the benefit of the customer.
• Other duties as assigned by Manager or Supervisor.

• Minimum 3-5 years experience or demonstrated equivalent with associates in subject matter area.
• Bachelor's degree in facility management, data management, or related field or demonstrated equivalent of education and experience.
• Working knowledge of a CMMS (computerized maintenance management system) such as EAMS, MAXIMO, or related database systems.
• Must be a US Citizen.

• Experience working as an administrative specialist or support role in a pharmaceutical, maintenance service, or corporate environment.
• Experience working in planning/scheduling in a manufacturing, maintenance, pharmaceutical or a related service field.
• Extreme attention to detail and high level of organizational skills.

• Qualified applicants who are offered a position must pass a pre-employment substance abuse test.
• This position may require a valid Driver’s License.
• Must be able to obtain and maintain facility…