Document Controller II

Summary:

The main function of a Document Controller is to manage and organize inbound/outbound documents according to company procedures. A typical Document Controller is also responsible for creating, adjusting and maintaining filing systems.

• Classifies, catalogs, stores and retrieves documentation generated by department personnel.
• Places material in file cabinets, drawers, special filing cases or in electronic media such as a mainframe computer and CD/DVDs.
• Responsible for the recording and keeping of physical and/or electronic documents, including distribution of new documents and removing obsolete records.
• Record and maintain logs of document retrievals, updates, distributions and removals.
• Responsible for creating, assigning, or revising coding systems and indexing numbers to improve code usage.
• Monitor regulatory activity to maintain compliance with records and document management regulations.
• Develop, implement and execute document control policies and procedures.
• Administer document and system access rights and revision control to ensure security of system and integrity of documents.

• Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.
• Expert ability to work independently and manage ones time.
• Expert ability to keep information organized and confidential.
• Knowledge of computer hardware and software.
• Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint.

• Associates degree preferred.
• 2-4 years of relevant work experience.

Pay range $30.00 - $35.00