Council and Committee Coordinator; Temporary

Job Summary

Service Area: Corporate Services Department: City Clerk's Office Work Location: City Hall, 1 Carden Street Work Mode: In Person Job Type and Duration: Temporary, Full time Vacancy Position Availability: 1 vacant position(s)
Salary Range: $37.71-$47.13 per hour
Affiliation: Non-Union Posting Period: February 9, 2026 to February 24, 2026 11:59 p.m.

When you join the City of Guelph, you join a team of over 2000 employees who deliver services the community relies on every day. Together, we are bringing to life Guelph’s vision of an inclusive, connected, and prosperous city where we look after each other and our environment. As a single tier municipality, we offer a variety of occupations and career specialities within our organization.

Guided by the goals and objectives of the Future Guelph:
Strategic Plan and committed to the Corporate Values of integrity, service, inclusion, wellness and learning, the candidate will aid in the achievement of the Community Vision for an inclusive, connected, prosperous city.

We offer competitive wages and comprehensive benefits to meet the needs of our diverse employees. Many of our positions offer:

• Paid vacation days, increasing with years of service
• Paid personal days;
• Hybrid and flexible work arrangements;
• Defined benefit pension plan with OMERS, including 100-per-cent employer matching;
• Extended health and dental benefits, including Health Care Spending Account;
• Employee and Family Assistance Program;
• Parental leave top up program;
• Learning and development opportunities including tuition assistance
• Employee recognition programs.

Resumes are being accepted for the temporary position of Council and Committee Coordinator within the City Clerk’s Office. Reporting to the Manager, Legislative Services / Deputy City Clerk, the successful candidate will provide legislative support to City Council and its committees. Guided by the goals and objectives of the City of Guelph Corporate Strategic Plan and committed to the Corporate Values of integrity, service, inclusion, wellness and learning, the candidate will aid in the achievement of the Community Vision for an inclusive, connected, prosperous city.

• Provide meeting coordination and secretariat support to City Council and Committee of the Whole in a hybrid meeting environment.
• Manage information and documentation to support the legislative process from the preparation of draft materials to the compilation and production of final and revised agendas.
• Act as administrators and provide technology support for all corporate software related to the meeting management process including eScribe, Web Ex and the Creston A/V system in Council Chambers.
• Responsible for tracking draft agenda materials and working with departmental staff to ensure the timely submission of staff reports, presentations and by‑laws for City Council and committee agendas.
• Attend City Council and committee meetings to provide support for A/V technology and hybrid meeting platforms in Council Chambers or other meeting spaces, draft minutes in eScribe and interface with staff and the public to ensure that meetings are run efficiently and effectively.
• Provide procedural and legislative advice, with support from the City Clerk and/or the Deputy City Clerk, to staff, members of City Council and the public relating to the City’s Closed Meeting Protocol, Procedure By‑law, the Planning Act, the Municipal Act and a variety of other corporate policies.
• Act as project manager for a variety of City Clerk’s Office projects including governance reviews and software implementations.
• Regularly interface with staff and the public with respect to the business of City Council and manage the dissemination of correspondence resulting from City Council decisions.
• Organize and lead corporate training and development sessions for staff and members of City Council and committees in relation to meeting management best practices and use of corporate meeting management technology.
• Prepare statistical reports related to the agenda production cycle, actions of City Council and committees as well as…