Administrative Support Specialist - Library

Be an integral part of the University of Guelph as an Administrative Support Specialist for the McLaughlin Library. This role emphasizes HR coordination and executive support within a vibrant academic environment.

The Administrative Assistant position plays a vital role in Library Administrative Services, providing executive assistance to both the University Librarian and senior management teams. You will perform key administrative functions, facilitate financial operations, and ensure compliance with library policies. Strong collaboration with diverse departments will be essential to enhance library efficiency.

Key Responsibilities:

• Coordinate payroll and personnel administration for library staff

• Draft confidential documents and schedule vital meetings

• Assist Manager, Finance with expense reports and reconciliations

• Liaise with HR on recruitment and policy adherence

• Maintain library’s administrative documentation and procedures

Requirements:

• Completion of a community college program in Office Administration

• 27 months to 3 years experience in related administrative roles

• Knowledge of HR systems and financial processes required

• Proficiency in Microsoft Office needed

• Familiarity with collective agreements is advantageous

Contribute your organizational skills and attention to detail to transform library operations at the University of Guelph.
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