Executive Assistant

Job in Guelph, Ontario, Canada

Listing for: Robert Half

Full Time position
Listed on 2026-09-13

Job specializations:

Administrative/Clerical
Office Administrator/ Coordinator, Business Administration
Business
Office Administrator/ Coordinator, Business Administration

About the Opportunity

We're seeking an experienced Executive Assistant who thrives in fast-paced environments and takes pride in being the trusted partner that keeps executives focused, organized, and prepared. In this highly visible role, you'll provide strategic administrative support to senior leadership while serving as a key liaison to the Board of Directors. If you're someone who anticipates needs before they arise, manages competing priorities with ease, and enjoys being at the center of important organizational initiatives, we'd love to hear from you.

Key Responsibilities

Provide comprehensive administrative support to C-suite executives

Manage complex calendars, meetings, appointments, and travel arrangements

Coordinate and support Board of Directors meetings, committee meetings, and annual general meetings

Prepare agendas, board packages, presentations, reports, and meeting materials

Record and distribute accurate meeting minutes and track follow-up actions

Serve as a primary liaison between executives, board members, staff, and external stakeholders

Draft and edit correspondence, reports, and other confidential communications

Maintain governance documentation and corporate records

Coordinate executive expense reporting and administrative processes

Assist with special projects, organizational initiatives, and event planning as required

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