Manager, Procurement

The Opportunity:

We are recruiting for a Manager, Procurement

- This is a regular full-time newly created position (minimum of 35 hours per week Monday to Friday 9am to 5pm) based in Guelph.

The Manager, Procurement plays a key role in supporting the effective, compliant, and sustainable operation of the Canadian Mental Health Association Waterloo Wellington (CMHA WW). Reporting to the Director, Finance & Organizational Performance, this position is responsible for overseeing agency-wide procurement functions, ensuring purchasing practices are ethical, cost-effective, and aligned with organizational priorities. With a focus on operational excellence, risk management, and resource optimization, the Manager, Procurement, ensures safety and efficiency for our service delivery across all CMHA WW sites.

Working collaboratively with internal teams, vendors, and external partners, the Manager, Procurement, provides leadership in contract management and vendor relationships while ensuring full compliance with provincial funding requirements and regulatory standards, including Ministry of Health and Long-Term Care (MOHLTC) policies, reporting obligations, and audit readiness. Guided by CMHA WW’s Mission, Vision, Values, and Code of Conduct, the Manager applies a proactive, solutions-oriented approach to procurement strategy, strengthening organizational resilience, supporting staff and service users, and promoting responsible use of public resources.

This role ensures procurement activities are conducted in accordance with the Ontario Broader Public Sector (BPS) Procurement Directive, organizational procurement policies, and applicable provincial requirements (including Buy Ontario directives where applicable), with a focus on open, fair, and transparent processes, accountability, value for money, and audit-ready documentation.

Guided by CMHA WW’s Mission, Vision, Values, and Code of Conduct, the Manager applies a proactive and solutions-oriented approach to procurement stewardship, strengthening organizational resilience, supporting staff and service users, and promoting responsible use of public resources.

Key Responsibilities:

• Develop, implement, and maintain procurement policies, procedures, and practices that align with organizational values, regulatory requirements, and best practices.
• Oversee sourcing, tendering, and contract negotiation processes to ensure value, transparency, and accountability in purchasing decisions.
• Conduct cost and spend analysis to identify efficiencies and savings while maintaining service quality and operational integrity.
• Partner with leaders to plan and acquire goods and services, including conducting market research, developing specifications, obtaining competitive pricing, analyzing bids, and recommending contract awards.
• Identify and implement opportunities for cost savings, best value, and service improvements across procurement activities.
• Request and evaluate informal quotations in accordance with purchasing laws and policies, ensuring transparent and competitive procurement processes.
• Build and maintain effective vendor and supplier relationships, monitoring performance and ensuring compliance with contractual obligations.
• Oversee purchase order processes, invoice reconciliation, and procurement reporting to support financial accuracy and audit readiness.
• Oversee contract administration for goods and services, including renewals, extensions, funding, and performance management, resolving issues and escalating deficiencies as required.
• Communicate acquisition details to vendors, negotiate pricing, and monitor ongoing vendor performance and service delivery.
• Collaborate with external purchasing groups and partners to support cooperative procurement initiatives and shared contracts.

Procurement Operations, Systems & Compliance:

• Ensure procurement activities meet ethical standards and comply with provincial funding requirements, including MOHLTC policies and audit expectations.
• Ensure all procurements comply with applicable laws, budget authorizations, and approved signing limits.
• Complete and manage Acquisition Reports for approvals, contract extensions, and limited tender processes, maintaining associated tracking systems.
• Generate and manage contracts, purchase orders, release orders, and procurement reports, ensuring timely distribution to internal and external stakeholders.
• Oversee goods receipt processes and resolve invoice or purchase order discrepancies to ensure accurate and timely payments.
• Maintain procurement records in accordance with record retention laws and confidentiality requirements, including tracking outstanding orders and pricing issues.
• Coordinate import of goods, ensuring compliance with customs and brokerage regulations.
• Provide day‑time leadership, coaching, and performance management for procurement staff, supporting skill development and accountability.
• Work collaboratively with Finance, Operations, and Program teams to align procurement strategies with organizational…