Finance Clerk

Finance Clerk

The Finance Clerk supports the effective financial management and operational accountability of the organization. Reporting to the Senior Manager of Finance, this position will work closely with the Senior Financial Analyst to satisfy the reporting requirements of our funding partners, board of directors and members. Primarily responsible for providing accurate and timely financial administration support, with primary focus on Accounts Payable, Memberships and Program Assistance Funding.

• Processing of accounts payable.
• Coordinate the collection of receipts for corporate visa purchases and allocate expenditures.
• Prepare and process producer payments for program assistance funding; reconcile and when needed assist with claim review.
• Assist the Senior Finance Manager and Senior Financial Analyst with general ledger account details as requested.
• Process monthly on-line membership/events EFT payments.
• Process invoicing on a per needed basis.
• Assist with populating program budget reports.
• Assist with AP and program assistance funding documentation for annual internal audits. External audit support as requested.
• Ensure accuracy and be responsible for the entry of EFT information into our internal database (producer claim database).
• Maintain confidential files and records, ensuring an efficient flow of files, records, correspondence, and mailings.
• Cross train on other financial duties to provide a back-up resource when required. These may include payroll, per-dem payments, records of employment, and administration billing.
• Other duties as assigned.

• Maintain organized electronic and paper files of invoices, and related financial documentation.
• Ensure financial documentation meets audit readiness standards and complies with internal control procedures.
• Collaborate with the Senior Manager of Finance and auditors during internal and external reviews, supplying requested information and reconciliations.

• Bank reconciliations and general ledger maintenance.
• Journal entry preparation.
• Month-end and year-end closing activities.
• Payroll support and benefits reconciliations.
• Program Assistance Funding review.
• Communication allowance reports.
• Supporting implementation or upgrades of financial activities in software systems.

Bachelor’s Degree/College Diploma in Accounting, Finance, or a related field.

Minimum of 2 years of recent work experience in financial accounting. Not-for-profit, government, or program-delivery environment would be an asset.

• General knowledge of Canadian Generally Accepted Accounting Principles (GAAP).
• Proficiency in Sage Accounting and advanced Microsoft Excel skills.
• Excellent attention to detail, organizational, and time-management skills with the ability to manage competing deadlines

• Adaptability:
  Demonstrate a willingness to be flexible, versatile, and dynamic in a changing work environment while maintaining effectiveness and efficiency.
• Ethical behaviour:
  Ensure personal behaviours align with the Association's core values and code of conduct.
• Relationship development:
  Establish and maintain positive working relationships with others, internally and externally.
• Effective communication:
  Speak, listen, and write in a precise, clear, and timely manner using appropriate and effective communication tools.
• Client focus:
  Anticipate clients' needs and respond in an appropriate and timely manner, seeking to provide the highest quality service.
• Teamwork development:
  Work cooperatively and effectively with others to set goals, resolve challenges, and make decisions that enhance cross-functional cooperation.
• Initiative:
  Ability to assess and initiate tasks independently.
• Decision-making:
  Assess role-based situations to determine the importance, risks, and make clear decisions in a timely manner.
• Time management and organization:
  Set priorities, develop a task schedule, monitor progress towards deadlines.
• Problem-solving:
  View problems as learning opportunities, focus on improving future…