Community Projects Lead

Position Overview

Reporting to the Communications Manager, the Community Projects Lead ensures that Hope House is able to execute their community projects on an ongoing basis. This individual is able to cultivate relationships with community partners and donors, develop and execute community projects, and be responsible for some organizational and community engagement administrative functions. This role requires strong project management, relationship management, time management, problem solving, and communication skills.

Hope House’s community projects include the:

• Affordable Gift Market – provides individuals the opportunity to select holiday gifts for family and friends at pay-what-you-can prices including free.
• Guelph Community Backpack Project - partnering with the Guelph Neighbourhood Support Coalition, the Salvation Army, the Children’s Foundation of Guelph and Wellington, Immigrant Services, and the YMCA, Hope House leads the coordination of a school supply drive to provide every child (K
  - Grade 12) in need with a brand new, fully stocked backpack.
• Fundraising Events – supports the administration on our two major fundraising events – Coldest Night of the Year (CNOY) February and Hope in the Street (HITS) September
• Year round management of the Clothing Market
• Year round management of the Hair Salon

In addition, this role is responsible for completion of some organization-wide administrative projects and tasks. This position will give key insight to the applicant on the daily requirements of operating a not-for-profit on an executive level.

• Collection and organization of applications
• Works with project partners including Guelph Neighbourhood Support Coalition, Immigrant Services, YMCA-YWCA Three Rivers, Children’s Foundation of Guelph Wellington, The Grove Hubs and the Salvation Army to coordinate city-wide effort
• Identifies, sorts and organizes supplies for the assembly of all backpacks
• Markets this program to the greater community by sharing information with the Communications Manager
• Collects and organizes volunteers for the execution of the project
• Coordinates all the assembly and distribution of the backpacks
• Determines backpack supply needs and completes orders and supply drives
• Develop and maintain standard procedures document for program
• Evaluate inventory needs, order supplies, secure sponsor ships, and organize the collection and sorting of donations.

• Sourcing and collection of new gifts for the Affordable Gift Market
• Identifies, sorts and organizes supplies for the market
• Markets this program to the greater community by sharing information with the Communications Manager
• Collects and organizes volunteers for the execution of the project
  
  Coordinates all the assembly and distribution of the gifts via market days
• Maintain standard procedures document for program

• Ensure that the critical paths and timelines for event execution are met for Coldest Night of the Year and Hope in the Street
• Ensure detailed records of events are maintained to support future Event Committee work
• Ensure compliance with insurance, legal, health and safety obligations during events
• Ensure event evaluations are conducted
• Ensure that event guides and key activity milestones are maintained

• Ensure the clothing market is fully operational and accessible during scheduled hours, maintaining a high standard of service for community members
• Train and supervise a diverse volunteer team; delegating and scheduling tasks effectively to ensure daily targets and safety protocols are met.
• Regularly update the Community Engagement Manager about real-time inventory needs.
• Regularly update the Volunteer and Placement Coordinator about volunteers who intend to take short, medium or long term absences, including leaving.
• Collaborate with the volunteer team to oversee the intake, sorting, and organization of donations, ensuring a clean…