Commercial Sales Coordinator

The Commercial Sales Coordinator provides critical commercial and administrative support to the Sales and Marketing team, with a primary focus on managing the RFQ-to-quote process and ensuring a high level of customer responsiveness. This role serves as a key point of contact for pre-production customer inquiries, coordinating cross‑functional inputs to develop accurate and timely quotations. The position is responsible for maintaining organized and accurate tracking of RFQs, quotes, and customer data within CRM/ERP systems, while ensuring quote quality, consistency, and adherence to commercial requirements.

By managing workflows, facilitating internal communication, and supporting reporting activities, the Commercial Sales Coordinator plays an essential role in enabling efficient sales operations and supporting new business growth.

$55,000 - $75,000 annually

• Provide exceptional commercial and administrative support to the Sales and Marketing team, with primary focus on RFQ intake, quote coordination, and customer responsiveness.
• Project a professional company image through clear, timely, and courteous communication with customers via phone, email, and virtual meetings.
• Improve the speed, accuracy, and consistency of the RFQ-to-quote process by coordinating internal inputs, maintaining strong workflow discipline, and ensuring quote quality.
• Maintain accurate customer, quote, and opportunity data in CRM/ERP systems to support effective follow‑up, forecasting, and account development.
• Reduce administrative burden on the VP Sales & Marketing and sales team, enabling greater focus on revenue growth and customer development.

• Act as front‑line commercial support for customer inquiries related to pre‑production business, interacting via telephone, email, and video conferencing.
• Receive and process all incoming RFQs; confirm requirements, timelines, and documentation completeness before routing internally.
• Maintain and administer the RFQ log / quote tracker as the primary source of status, deadlines, ownership, and follow‑up actions.
• Assemble formal quotations using approved templates, pricing inputs, and commercial terms, and provide completed quote packages to sales team members and/or the VP Sales & Marketing for review.
• Coordinate with internal departments (Engineering, Operations, Quality, Finance, etc.) to gather required information related to customer requirements, lead times, technical assumptions, and quotation inputs.
• Coordinate initial quote review meetings for complex RFQs and distribute required information to internal stakeholders.
• Submit quotations and related documents through customer portals and maintain customer‑specific portal records, forms, and commercial documentation.
• Perform quote quality checks prior to submission to confirm completeness, pricing accuracy, assumptions, and alignment with approved commercial terms.
• Maintain RFQ and quote tracking to ensure timely follow‑up, visibility of open quotations, and escalation of overdue items.
• Maintain CRM and ERP system data, including new customer setup, updates to existing customer records, contact details, and opportunity/quote status changes.
• Communicate regularly with internal stakeholders to ensure customer requirements and development activities are aligned and accurately documented.
• Support pre‑production customer issue resolution by coordinating internal responses, communicating status updates, and escalating concerns when required.
• Track, prepare, and report quote activity, quote metrics, and new business performance (e.g., RFQs received, quotes submitted, quote aging, and win/loss results), and provide regular summary reports to the VP Sales & Marketing.
• Coordinate quotation updates related to engineering changes, customer revisions, and commercial changes, while maintaining version control.
• Prepare and maintain pre‑award commercial documentation and support a clean handoff of awarded business to internal teams using standardized handoff information.
• Maintain historical quote records and prepare basic quote activity reports (RFQs received, quotes submitted, open/aging quotes, and follow‑up status)…