Administrative Assistant​/Receptionist

Job Category:
Faith Formation, Administration, Reception;
Employee Type:
Non-Exempt;
Required Degree:
High School;
Manage Others:
No

Description:

Provides administrative and program support for the Director of Faith Formation, Youth Minister and parish catechetical program as a whole. Welcomes callers and visitors to the parish office.

• Provide administrative assistance to the Faith Formation (Grades PreK-6) and Youth Ministry (Grades 7-12) programs.
• Maintain and update parish database as needed, particularly for Faith Formation families.
• Prepare annual online registration process including cover letter, registration form, class descriptions and fee schedule, and communicate to families and parish.
• Support DFF including: prepare sacramental certificates/envelopes, send mass emails, create forms (Baptismal Information, Confirmation folders, prayers, schedules, welcome packets for grades 7-8, programs for sacraments), enter faith formation classes/events on parish database and generate class lists.
• Create e-newsletter for enrolled students/families of important dates, events, reminders and weather-related cancellations.
• Assist in communication between the parish and parents of faith formation students via phone, traditional mail, email, and social media.
• Assist with the technology needed for faith formation sessions (videos, Roku, Google Classroom, etc.).

• Greet the public both in person and on the telephone. Handle walk‑in requests.
• Perform general office duties including answering multi‑line telephone system, transferring calls to appropriate personnel, sorting/distributing mail, opening and answering parish mail & email, and filing of daily paperwork.
• Provide administrative assistance to the pastor.
• Assist in various parish communications.
• Provide sponsor certificates as requested.
• Assist with and/or produce weekly bulletin for parish distribution using Canva.
• Enter information in sacramental records.
• Other duties as assigned.

• Ability to honor and maintain confidentiality.
• Excellent interpersonal communication skills.
• Possess facility in Microsoft Word, Excel, PowerPoint, Canva, and databases.
• Good facilitation skills.
• Ability to present oneself professionally.
• Demonstrated ability to set priorities and organize work effectively and efficiently including developing and maintaining effective record‑keeping systems.
• Ability to compose correspondence, minutes and/or reports.
• Ability to represent the parish to those who call, write or visit.
• Ability to adapt to a small office setting.

• High School Diploma or equivalent required.
• Bachelor's degree or some college preferred.
• Experience in office setting.

• Requires prolonged standing, walking and/or sitting.
• Require physical exertion to man‑ually, move, lift, carry, pull or push objects or materials up to 25 pounds.
• May require speaking to groups of adults and/or children on a regular basis.
• Will work in an office setting with office machines.
• Occasional evening and/or weekend hours may be required.

Location:

St. Georges Roman Catholic Church