Office Associate
Job in
Gulfport, Harrison County, Mississippi, 39500, USA
Listing for:
Mississippi State University
Full Time
position
Listed on 2026-02-12
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Clerical, Administrative Management
Salary/Wage Range or Industry Benchmark: 60000 - 80000 USD Yearly
USD
60000.00
80000.00
YEAR
Job Description & How to Apply Below
Overview
Job no: 510215 •
Position type: Full-Time 12-Month •
Department: 012102 - Human Sciences
- Early Childhood •
Location: Hinds County •
Categories: Support Staff, Head Start Positions •
Position Open Date: Feb 3 2026
Position Function: Perform a variety of basic to complex office support and/or secretarial duties for the MS Child Care Resource and Referral, which require a range of skills and knowledge of organizational policies and procedures.
Mississippi State University-Extension Service (MSU-ES) is committed to programs that directly impact young children and their families and supports high-quality early childhood education.
Anticipated Appointment Date: March 2026
Essential Duties and Responsibilities Performs a wide variety of clerical duties which could be confidential in nature; operates personal computer to perform basic to complex typing assignments to include: enter data, draft, edit, revise, and print letters, tables, reports, and other materials.Greet and direct visitors when appropriate; resolve routine administrative problems and answer inquiries concerning activities and operations of department/division.Answer telephone, route calls, take messages, and provide general information.Organize, catalog, and maintain the educational learning materials and resources.Keep resource library and all materials neat and clean.Perform a range of staff and/or operational support activities; may serve as liaison with other departments on basic administrative and/or operational matters.Establish, maintain, and update files, databases, records, and/or other documents; develop and maintain data, and perform routine analyses and calculations in the processing of data for recurring internal reports.Sort, screen, and distribute incoming and outgoing mail; draft or prepare responses to routine inquiries; prepare photocopies and facsimiles, and operate a variety of office equipment.Arrange meetings and conferences, schedule interviews and appointments, and perform other duties related to maintaining one or more individual schedules; make travel and lodging arrangements, either directly or through travel agencies.Order, stock, and distribute office supplies.Perform basic, routine bookkeeping functions which may involve simple billing and cash receipt activities.Perform miscellaneous job-related duties as assigned.Responsible To:
- Executive Director
- Associate Executive Director
- Project Director
- Field Supervisor
- Program Associate (immediate)
Minimum Qualifications Education: High school diploma or GED.
Experience: Two (2) years' experience directly related to the duties and responsibilities specified.
Substitution: An equivalent combination of related education and related experience may be considered for this position.
Knowledge, Skills, and Abilities
Organizing and coordinating skills.Ability to maintain confidentiality of records and information.Ability to perform simple accounting procedures.Ability to understand and follow specific instructions and procedures.Receptionist skills.Ability to maintain calendars and schedule appointments.Ability to create, compose, and edit written materials.Knowledge of supplies, equipment, and/or services ordering and inventory control.Skill in the use of operating basic office equipment.Records maintenance skills.Word processing and/or data entry skills.Ability to communicate effectively, both orally and in writing.Working Conditions and Physical Effort
Irregular hours can be anticipated, including nights and weekends.Work is normally performed in a typical interior/office work environment.Frequent deadlines and interruptions; ability to manage priorities under pressure.Job frequently requires standing, stooping/kneeling/crouching/crawling, and lifting up to 20 pounds.Vision requirements:
Ability to see information in print and/or electronically.How to Apply: All applicants must apply online s.msstate.edu to be considered for this position.
Documents Required for Application: Cover Letter, Resume, and contact information for at least three professional references.
Screening Date
February 10, 2026, until filled.
Position is contingent upon continued availability of funding.
Equ…
Position Requirements
10+ Years
work experience
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