Administrative Assistant​/Admin Clerk

summary

this position is located at morale, welfare and recreation (mwr) department at ncbc gulfport. The purpose of this position is to provide clerical support to morale, welfare and recreation (mwr) department at ncbc gulfport.

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• prepares and types correspondence using established procedures.
• review/edit incoming and outgoing correspondence for proper format, conformance with procedural instructions, spelling, grammar and typographical accuracy.
• responsible for the creating, updating and maintaining accurate records by using both hard paper and electronic files systems.
• receives telephone calls and visitors. Provides referrals to other divisions, as appropriate.
• responsible for handling office mail, to include sorting, reading incoming correspondence and preparing outgoing.
• makes arrangements for meetings including space, time and notifies attendees of agenda. Assembles background materials, reports and statistical data pertaining to meetings, briefings, etc. Provides minutes or summary reports of meetings.

• researches and purchasing items requested in support of the mwr department.
• reconciles credit card transactions monthly and by the deadline.
• maintains all "blanket purchase agreement" purchase logs, processes all transactions within 5 days. Submit all documentation within 7 days of merchandize receipt.
• process all vehicle gas card purchases, and all vehicle transactions and mileage reports on the government vehicle reporting system.
• performs other related duties as assigned.

process all vehicle gas card purchases, and all vehicle transactions and mileage reports on the government vehicle reporting system.preforms other related duties as assigned.

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• must meet federal employment suitability requirements and successful completion of background investigation. Background investigations are conducted using fingerprint identification and completion of background inquiry forms.
• must successfully pass the e-verify employment verification check. Any discrepancies must be resolved as a condition of employment.
• you must go through a personal identity verification (piv) process that requires two forms of identification from the form i-9.
• may be required to pass pre-employment examinations.
• a valid state driver's license is required to operate motor vehicles.
• must have your salary sent to a financial institution of your choice by direct deposit/electronic funds transfer.
• selective service registration is required for males born after 12/31/1959.

resumes must include information which demonstrates experience and knowledge, skills, and ability (ksas) as they relate to this position. Applicants are encouraged to be clear and specific when describing their experience level and ksas. All non-government positions identified on your resume must include complete address and to and from dates. Government positions must include pay plan, series, grade, to and from dates and address of the agency/organization.

a qualified candidate must possess the following: one year of specialized experience directly related to the duties described above. Qualifying experience must have been equivalent to the next lower level in the normal line of progression.

specialized experience must demonstrate the following:

• one year office experience, with demonstrated knowledge, skills and abilities to perform the duties outlined above.
• must be skilled in the use of a personal computer and various software programs. Must be able to type by touch with speed and accuracy.
• ability to communicate effectively both orally and in writing.
• must pass all training requirements for government credit card.

you will receive credit for all qualifying experience, including volunteer and part time experience. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week.

experience refers to paid and unpaid experience, including volunteer work done through national service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

as part of the application process, you must complete and submit an occupational questionnaire and your resume must support and validate your answers or you may be removed from consideration.

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