Administrative Assistant, Business Services - Community Campus

Administrative Assistant, Business Services - Community Campus Please see Special Instructions for more details.

PERS and Work Visa Notice:
The Public Employees’ Retirement System (PERS) is mandatory for all full-time employees. PERS contributions also apply to part-time employees who are already contributing to PERS through another full-time employer.
Full-time employees who have never contributed to PERS and begin a full-time position after March 1, 2026, will automatically be placed in Tier
5. Employees who previously requested a refund from PERS after leaving covered employment will also automatically be placed in Tier 5.
Additional information about PERS Tier 5 is available at https://(Use the "Apply for this Job" box below)./Tier5 .

Applicants must be currently authorized to work in the United States on a full-time basis without the need for visa sponsorship. The College does not sponsor applicants for work visas, including but not limited to H-1B visas.

Administrative Assistant, Business Services - Community Campus

7R9990

Advanced Manufacturing & Technology Center (AMTC)

The incumbent is responsible for administrative assistant duties relative to the mission of the College and the purpose of the Office of the Dean of Business Services. The incumbent will report to the Dean of Business Services.

• 1. Provide assistance and clerical support for the Dean of Business Services.
• 2. Perform duties independently and exercise a high degree of initiative in determining the approach/action to take in routine and non-routine situations.
• 3. Exhibit a high degree of confidentiality.
• 4. Provide an advanced level of work including complete understanding of applicable Banner by Ellucian software modules (i.e., Finance and Payroll modules) and proficiency in the entire Microsoft Office Suite, including Word, Excel, and PowerPoint.
• 5. Maintain workflows and assist in keeping prioritized projects on schedule while constantly seeking innovative methods to streamline work.
• 6. Respond to requests for information from the Dean of Business Services, which may require in-depth research and/or interpretation of College policies and procedures.
• 7. Maintain an up-to-date and organized filing system that is easily accessible for retrieval of archival records and documents with an emphasis on electronic records management.
• 8. Review and process expenditures to ensure adherence to MGCCC policies (e.g., check requests, purchase requisitions, travel reimbursements, procurement card reconciliations, etc.).
• 9. Provide attention to details while reviewing and entering hiring and payroll documents such as contracts, time cards, benefits forms, and leave requests to ensure accuracy.
• 10. Review and process budgets, payments, refunds, deposits and inventory transfers as required.
• 11. Professionally and courteously accept calls, providing assistance and administering information to callers whenever appropriate.
• 12. Communicate issues or conflicts effectively and timely to the Dean of Business Services.
• 13. Assist in maintaining active and current calendars, including an active facility usage calendar to prepare for scheduled activities and an active vehicle request calendar. Produce Excel spreadsheets of monthly facility and vehicle usage.
• 14. Prepare facilities for meetings, to include signage, supplies, and required technology.
• 15. Consistently monitor office inventories to anticipate needs and order supplies or services.
• 16. Be familiar with and ensure adherence to the Family Education Rights and Privacy Act (FERPA) and MGCCC policies and procedures.
• 17. Champion the role the college plays in service to the community.
• 18. Continually upgrade skills necessary to perform…