Substitute Receptionist​/Office Assistant

Substitute Receptionist / Office Assistant

Position Type:

Substitutes/Substitute Office Assistant

Date Posted:

7/15/2025

Location:

Educational Support Center

Date Available:

Flexible

Closing Date:

Open

 Additional Information:
Show/Hide

_______________________________________________________________________________________________________________________________________________________________________________________________________________________

Title:

Substitute Receptionist / Office Assistant

Applicants are instructed to address in their application/resume their experiences directly related to each section noted in the posting. Only completed/submitted online applications with supporting documents will be screened.

Position Type:
Substitute

Date Posted:
July 15, 2025

Location:

Woodland Educational Support Center

Date Available:

On-call as needed

Description:

To be the Educational Support Center Receptionist and assist the Support Services Department

QUALIFICATIONS:

Education:

A. Required - High School Diploma or Equivalent

B. Preferred - Bachelor's Degree

Experience:

A. Required - Minimum of three (3) years' experience in the role of receptionist;
Fluency in Spanish;
Proficiency in Microsoft Office and Google Applications

B. Preferred - Five (5) years' experience in in the role of receptionist within a public school setting;
Fluency in Spanish:
Proficiency in Microsoft Office and Google Applications

ESSENTIAL PERFORMANCE RESPONSIBILITIES:

1. Greet all visitors courteously, determines their needs, checks appointments, and directs or escorts them to the proper person.

2. Answer office telephone and responds appropriately to requests for information.

3. Meet and communicate effectively with staff and public in a professional, courteous, and friendly manner, thus promoting a positive image.

4. Maintain an attractive and comfortable reception area which includes a reading table stocked with current school district publications and periodicals of general interest.

5. Process mail to include opening, sorting and routing. of interoffice and U.S. mail

6. Fill in as needed in the Educational Support Center.

7. Assist with distribution of Fed-Ex and UPS mail and packages.

8. Assist in the registration of new students as needed.

9. Enter and process all purchase orders for Support Services department

10. Receive and disseminate all orders for Support Services department.

11. Copy and distribute staffing notices to parents

12. Type all evaluations from dictation and hand written reports

13. Document completion of reports in data system and distribute completed reports as requested

14. Coordinate the registration for the district preschool screening

* takes phone calls to register child

* sends home screening information packet

* prepares folders for screening

* prepares schedule for screening and communicates same with Special Education Supervisor

* assists with registration the day of the screening

* sends out results of screening

* monitors those needing rescreening

15. Coordinate collection of administrative outreach information three times per year.

16. Maintain a "buffet drawer" by department of paperwork that can be picked up, i.e. applications, vacation forms, registration packets, etc.

17. Performs such other tasks and assumes such other responsibilities as assigned by the Assistant Superintendent of Support Services and Director of Special Education

KNOWLEDGE, SKILLS AND ABILITIES:

Technical:
Demonstrated skills in writing, editing and public speaking. Competent in digital environments; databases, spreadsheets, publishing software, Microsoft Office, etc.

Interpersonal:
Ability to develop and maintain positive relationships with parents, students, staff, community and colleagues;
Strong organization, communication and interpersonal skills;
Empathetic, humanistic and open-minded;
Strong sense of teamwork;
Must exhibit sound judgment in dealing with people.

DISTRICT

CORE COMPETENCIES:

1. Support the establishment of mutual respect and equal human dignity across the entire school community.

2. Welcomes inclusion, equity and diversity.

3. Have an unwavering commitment to the success of all students.

4. Understanding that your identity may be different than students, parents, and staff, you are willing to put those differences aside for the success of all students.

5. Regardless of the identities of students, staff, or parents, works collaboratively to build a successful relationship with them.

6. Willingly anticipate, identify and adopt change.

7. Engage in all job-related interactions and activities, with contacts from within and outside the District, in a courteous and professional manner.

8. Communicate with styles that are approachable and respectful.

9. Participate in professional development and training to become more effective and efficient.

10. Take initiative to manage multiple tasks.

11. Effectively organize work to be as productive as possible.

PHYSICAL DEMANDS:

Manual Dexterity:
Work requires definite skilled and accurate physical operations requiring some closely…